HR Generalist & Office Administrator

Your role at Exness:

We are seeking a proactive and detail-oriented HR Generalist & Office Administrator to join our small office in South Africa. You will undertake HR and office administration tasks, ensuring employees have adequate support to work efficiently. You will ensure that the office space and environment is well-maintained at all times. Additionally, you will be responsible for the smooth running of our HR processes and procedures, from immigration and onboarding to benefit administration and offboarding. 

The person will report directly to the South African office.

You will:

HR Generalist:

• Facilitate the employee onboarding process and assist in coordinating various company initiatives to ensure a smooth transition for new hires.
• Provide comprehensive support to employees during the relocation process, including scheduling informative sessions and other relocation-related tasks.
• Ensure that all necessary documents are signed and immigration paperwork is thoroughly validated prior to employees' arrival at their new location.
• Liaise with migration agencies on visa application processing and ensure timelines are followed. Oversee and coordinate the visa process, including documentation needed for employees and their families (entry permits, temporary resident permits, visa renewals).
• Ensure employees understand visa requirements, processes, and stages.
• Consult employees on People related issues and proactively address potential risks to the HC People team and the assigned HRBPs.
• Assign newly hired employees to local benefits programs, such as corporate gym memberships, medical coverage, and life insurance, to help them access and make the most of available perks and services.
• Administer employee benefits (gym memberships, farewells, confirmation kits, business cards, or season parking) including claims, communications, and queries.
• Maintain the HRIS software up-to-date with the latest employee information, ensuring that the HR database reflects the most current and accurate data.
• Maintain and update employee documents, including contracts, agreements, and personal records, to ensure compliance and accuracy in HR records.

Office Administration:

• Ensure the office appearance meets Exness standards and employees enjoy the office atmosphere.
• Coordinate when necessary any local events. 
• Keep stationery and office supplies well stocked.
• Manage incoming and outgoing mail and parcels, including courier and dispatch arrangements.
• Coordinate repairs and maintenance for the premises.
• Liaise with building manager about anything that is required e.g. renting storage space for merch
• Manage vendors for cleaning and supplies, ensuring optimum sanitation and hygiene of the office space, general areas, pantry, and washrooms.
• Processing and filing of invoices for the relevant vendors
• Coordinate and manage the onboarding process for new hires, ensuring they complete necessary paperwork and receive onboarding materials.
• Arranging keys and access cards for any new employee/ replacements for existing employees
• Laptop inventory 
• Responsible for orders placing  (office supplies, stationary, grocery) and ensuring prices are reasonable
• Record office expenditure through software;
• Arrange Christmas and other festivities decorations;
• Or Any other admin duties assigned from time to time by the employer;

What makes you a great fit:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 3 years of experience in HR and office administration.
• Strong knowledge of South African labor laws and visa processes.
• Advanced proficiency in Microsoft Excel.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in HRIS and other HR-related software.
• Ability to work independently and adapt to a fast-paced environment.
• Attention to Detail: Ensure accuracy and compliance in HR and administrative tasks.
• Communication: Effective communicator with strong interpersonal skills.
• Organizational Skills: Ability to manage multiple tasks and priorities efficiently.
• Problem-Solving: Proactively address issues and find effective solutions.
• Cultural Sensitivity: Understanding and respect for cultural differences and ability to work in a diverse environment.

What we offer along the way:

• Competitive and attractive compensation
• Extensive learning opportunities, such as professional training and certifications, soft skills development, free English courses, and trading workshops
• Health insurance for employees, spouses, and children, including vaccinations, tests, mental health care, and coverage for vision and dental care
• Generous time off, including 21 days of annual leave and paid sick leave
• Allowance for sports club memberships or other physical exercise activities
• Home trip flight tickets after 1 year of relocation (if applicable)
• Transportation allowance
• Education allowance for your children’s school and kindergarten fees
• Outstanding team-building experiences and corporate parties

Your journey after applying:

1. First interview (up to 40 minutes)
2. English Assessment (30 minutes)
3. Test Task (up to 48 hours)
4. Hiring Manager Interview (1 hour)
5. Final interview (1 hour)