Facility Administrator

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Our philosophy is simple — hire a team of diverse, passionate people and foster a culture that empowers you to do your best work. Is it a match? You’re in.

Overview

The Facility Administrator / Coordinator is responsible for ensuring the smooth, safe, and efficient operation of the office environment. This role supports daily facility functions, coordinates with internal teams, and ensures that all employees and visitors follow company access protocols. The position requires strong communication skills, attention to detail, and a proactive approach to maintaining a secure and welcoming workplace.

Key Responsibilities

Access Control & Visitor Management:

• Verify that all individuals entering the office are authorized employees or approved visitors.
• Ensure that anyone who is not an employee is not granted access to the office unless pre-approved.
• If an unrecognized or unauthorized individual attempts to enter, immediately deny access and report the situation to management.
• For approved visitors or appointments, greet them professionally and direct them to the designated waiting area near the entrance.
• Maintain visual oversight of visitors while they wait and promptly notify the relevant manager or team that their guest has arrived.

Facilities Coordination:

• Oversee day-to-day operations of the office space to ensure a safe, clean, and functional work environment.
• Coordinate with building management, vendors, and service providers as needed (cleaning, maintenance, security, etc.).
• Monitor facility needs and proactively address issues such as supplies, equipment, and workspace arrangements.

Administrative Support:

• Maintain facility-related documentation, logs, access lists, and reports.
• Support internal teams with workspace requests, room setups, and general administrative tasks.
• Assist with company procedures related to office access, safety, and security compliance.

Safety & Compliance:

• Ensure compliance with company security policies and procedures.
• Support emergency protocols and communicate relevant facility updates to employees.

Requirements

• Strong communication and interpersonal skills.
• Ability to remain alert, attentive, and professional in all interactions.
• Highly organized with strong attention to detail.
• Experience in administrative, coordination, or facility-related roles preferred.

Benefits

• Competitive salary;
• Working in a dynamic International company;
• Ability of career and professional growth within the company;
• Social benefits and team buildings;
• Sunny, spacious office.

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