Conference Production Associate (Fixed Income Events) - FT Live

About Us
The Financial Times is one of the world’s leading news organisations, globally recognised for its authority, integrity and accuracy, with a mission to deliver quality information and services worldwide.

At the FT, curiosity thrives and ambitious thinking is rewarded. Here, you’re given the chance to reach millions, create work that matters and deliver impartial journalism in a polarised world.

In our warm, collaborative culture, you’ll connect with a diverse community of experts who support your growth, career aspirations and wellbeing.

Your future at the FT will be filled with opportunities that challenge and inspire you. With no fixed path, you’ll discover new skills and forge a career that can take you anywhere.

Build a newsworthy career at the FT.

Our Commitment to Diversity, Equity and Inclusion
We believe in the power of unique perspectives and want all voices in our organisation to be heard, respected and valued. A supportive workplace is one where employees feel they can be themselves and operate to their full potential. We are committed to removing barriers for everyone, with a focus on addressing those faced by underrepresented groups.

About The Fixed Income Events
The Fixed Income Events Division of FT Live is a fast-paced, tight knit team of 35 people laser-focussed on creating the best deal-making events for the structured finance, bonds and private credit communities.  We are a portfolio of ten best-in-class events including the internationally renowned  industry events Global ABS (29 years old, 5000 people in Barcelona), ABS East (31 years old, 6000 people in Miami) and the CEE Forum (31 years old, 2000 people in Vienna) and fast-growing launches like Private Credit Connect: London which launched this year with over 600 attendees.

Financial Times Live (FT Live) is the conferences and events division of the Financial Times newspaper and its group publications. Our mission is to bring our global executive audiences the very latest in knowledge and opinion, and connect them to one another.

From unique experiences such as the FTWeekend Festival to our senior-level business summits such as the award winning Global Boardroom, FT Live has become one of the FT Group’s most successful and fastest-growing divisions, and is at the forefront of the FT’s accelerated development as a crucial, interactive information source across numerous platforms.

Candidate Overview
We are looking for a highly efficient, highly-organised team member who grows with making event production processes better, faster, smoother and more accurate. This role is perfect for a committed candidate who gains satisfaction from implementing and improving processes and delivering solutions focused results to maximise the speaker’s and customer’s experience of an extraordinary portfolio of critical business events.

The successful candidate will be responsible for highly-effective administration across web platform and database management, to clear collaborator communications and smooth onsite delivery for our customers.  Friendly, insightful and accurate interactions (over email and video calls) with our senior speaker faculty in advance, during and after the event is a key element to achieving this.

Role Purpose
To ensure our events run as smoothly and efficiently as possible, by collaborating with the production team, and other key internal (sales, investor relations, marketing, operations) and external (sponsors, speakers, and other VIP’s) collaborators, to ensure processes and project achievements are delivered accurately and on time.

Principal Responsibilities

• Handling the logistics and coordination of all conference speakers across the flagship event portfolio; 
• Building and maintaining speaker databases.
• Onboarding speakers and communicating updates during the campaign
• Arranging speaker panel conversations and, occasionally joining calls to take notes
• Handling tech stack and agenda maintenance, including speaker profiles.
• Liaising with senior VIP clients (sponsors and speakers) on their involvement; registrations, requirements, briefings etc. throughout the event lifecycle.
• Assisting the lead producer in running the event on-site (checking in speakers, leading rooms and briefing speakers).
  
  
• Assist product directors and lead producers in product optimisation;
• Proofing and optimising conference websites, marketing copy, and other supporting documentation to ensure they are accurate, timely, and effective. 
• Perform detailed analysis before and after events to assist in future planning, crafting new insights, and improving the speaker lineup.
  
  
• Lead on the creation, development, planning, and execution of our at-event ‘extra-curricular’ events, supporting revenue growth and delegate experiences;
• Support and deliver community led initiatives including; Future Leaders, Women in Finance, and any other relevant community gatherings.
• Support and deliver sponsored activations at flagship conferences; lunches, dinners, workshops etc.
  
  
• Support product directors and lead producers on Fixed Income Division ‘partner’ events and lead-generation events, as required, throughout the year i.e. webinars, roundtables, half-day client events etc. 
  
  

Skills & Experience

• Knowledge of financial markets is desired but not crucial.
• Experience in international commercial or corporate events, project management, executive administration or other related fields.
• Experience working in a fast-paced team environment.
• Ability to act proactively and take initiative, multi-task, and handle multiple intersecting deadlines.
• Strong project management skills and ability to prioritise effectively, with a methodical approach to producing high-quality output with accuracy and attention to detail.
• Strong verbal and written communication skills, with the confidence to liaise with senior finance professionals.
• Self-starting and self-motivating, with a positive and collaborative attitude.
• Solid understanding of G-Suite operating systems beneficial.
• Ability and willingness to travel to events around the world a must.

 

What’s in it for You?
Our benefits vary by location but we are committed to providing best-in-class perks across all our offices. These include generous annual leave, medical cover, inclusive parental leave packages, subsidised gym memberships and opportunities to give back to the community. Full details of our benefits are available here.
We’ve embraced a hybrid working model that promotes flexibility, including remote work options. We will support specific flexibility requests for all roles where feasible.

Accessibility
We are a disability confident employer and Valuable 500 signatory.
Please let us know if you require any reasonable adjustments/personalisation as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements or have any questions, email talent@ft.com and a member of our team will be happy to help.

Further Information
At the FT, we embrace innovation and the use of technology and appreciate that individuals may leverage AI tools as part of their job application process. Whilst we are happy for you to use AI to assist with your application, it is essential that all information provided is authentic and accurately represents your skills, experience, and qualifications.
Candidates should be aware that the use of AI throughout the application process may be monitored to ensure a fair and transparent hiring process for all.

#LI-KF1