Executive Assistant - Profit and Asset Protection

Established in 1981 with a single store in the Northwest of England, the JD Group is a leading omni-channel retailer of Sports Fashion, Outdoors and Gyms with over 90,000 colleagues and over 4,500 stores across several retail fascias in over 36 countries around the world.

JD Sports Fashion Plc was listed on the London Stock Exchange in 1996 and has been a FTSE100 publicly quoted company since 2019 and continues to grow in the UK and internationally.

We want to be the leading global omnichannel retailer in the sports and outdoor industry. To be a part of this successful company and help us to achieve this you will have the desire to ingrain our strategic goals of being a people-led, innovative and customer-focused organisation which provides operational excellence whilst identifying new areas of growth as part of our day to day objectives.

Department – Group Profit & Asset Protection  

Responsible to: Head of Group Profit & Asset Protection – Analytics & Reporting 

Location: Kingsway Distribution Centre

Role Overview 
Provide support to the Profit & Asset Protection Senior leadership team and the wider Profit & Asset Protection department in their day-to-day roles, ensuring that all travel and meeting arrangements are in place in addition to attending meetings, minute taking, and following up actions and ensuring filing systems are up to date and maintained.

Responsibilities include, but are not limited to -

•    Provide travel support for the Director, SLT and wider teams, book global travel and accommodation as required, balancing colleague welfare, business cost and risk management.
•    Responding to e-mails; drafting letters and documents; collecting and analysing information; setting up various meetings and conference calls.
•    Maintain and manage diaries by planning and scheduling meetings, meeting rooms, conference calls and making appropriate arrangements for travel and hospitality.
•    Track and ensure expenses are submitted on behalf of the group.
•    Attend meetings as required, taking minutes, distributing actions, and following up on actions with relevant parties, ensuring deadlines are met.
•    Support HR and payroll with managing absence and holiday reports to ensure data is efficiently logged.
•    Supporting and completing other EA duties as required.
•    Managing the departments invoices, delegating to the correct team members for payment approval raising purchase orders on the P2P system Coupa
•    Organising & managing department conferences and events
•    To complete any ad-hoc tasks within your current levels of responsibility as directed by the department Manager and senior team.
•    To produce insurance documentation when required following Company loss.
•    To carry out any ad-hoc requests and/or complete any other tasks as may be requested from time to time by the Profit Protection Management in line with current levels of responsibility.
•    To maintain the ticket request system and assist with any ad-hoc queries in there.
•    To operate total confidentiality with all information gained in respect of the company, its business or personal.
•    To ensure all confidential and other paperwork is properly secure and filed away as necessary. 
•    To ensure the filing of supplier contracts ensuring they are kept up to date.
•    To manage UK & EU cash collections contracts, approving invoices for payment.
•    Manage stock removals for the Social Marketing, Product Development and Customer Care teams, ensuring processes are followed and stock adjustments are completed.
•    Reporting on hospitality and sharing with departments EAs

QUALIFICATIONS & EXPERIENCE:
•    Strong, effective written and spoken communication skills along with excellent research and organizational skills. 
•    Evidence of and a commitment to practice a high level of confidentiality.
•    Strong experience in planning, organizing, and carrying out the daily activities and administrative functions in a sensitive, highly visible, and dynamic and organizational environment, requiring management of multiple and rapidly changing priorities.
•    Strong office administrative and management practices and procedures.
•    Must be proficient in Microsoft Office with the ability to learn new software and computer systems as well as use of PowerPoint, spreadsheet, graphics, and other business management software. Must be flexible and be able to work in a high change, quick-paced environment.
•    Must be a team player and be willing to receive and act on direction and motivated to take on responsibility to completion.
•    Make a wide variety of logistical arrangements independently or from brief instructions.
•    Establish and maintain highly effective working relationships with senior management.   Use a high degree of tact, discretion, and diplomacy in dealing with confidential and sensitive matters.

We know our employees work tirelessly to make JD Sports the success it is today and in turn, we offer them some amazing benefits:

• Free parking
• Incremental Holiday Allowance
• Staff Discount On JD Group and other brands within the organisation
• Pension Scheme
• Personal development opportunities to learn and develop at work.

Due to the high volumes of applications our opportunities attract, it takes time to review them all. If you don't hear back within two weeks of you applying, please consider your application to have been unsuccessful on this occasion

Applications that meet the skills criteria will be contacted for a 1st stage meeting with the talent team. Shortlisted candidates will then be invited to interview with the hiring manager.

Thank you again for your time.

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