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Legal Assistant

Chicago, Illinois, United States
 

 

At Cision, we believe in empowering every individual to make an impact. Here, your voice is heard, your ideas are valued, and your unique perspective fuels our collective success. As part of our global team, you'll thrive in an environment that champions curiosity, collaboration, and innovation, all while making meaningful contributions to the brands we accelerate. 
 
Join us in shaping the future of communication and building authentic connections that matter. Whether you're solving complex problems or driving bold innovations, your growth is our success, and together, we’ll create the conversations of tomorrow. 
 
Empower your impact at Cision. Be seen, be understood, be you. 
 

Job Summary
The Legal Assistant provides high-level administrative and operational support to the legal department, ensuring the team runs smoothly and efficiently. This role manages scheduling across global time zones, maintains internal systems and records, and supports coordination of invoices, expenses, and legal team activities. The position is essential to the day-to-day organization and communication flow of a fast-paced, collaborative legal team.

Essential Duties and Responsibilities
• Independently manage complex scheduling across global time zones, including supporting the General Counsel and Deputy General Counsel’s calendars, legal team meetings, and external partner calls. Book travel and handle logistics as needed.
• Maintain legal department systems, trackers, and shared folders
• Support data entry, file management, and organization across contract logs, matter management tools, and cloud-based filing systems to ensure documents are accurate and up to date.
• Process legal invoices and manage expense submissions
• Review incoming legal invoices for completeness and cost code accuracy, submit for approval, and track expenses and accruals in collaboration with General Counsel and finance.
• Support onboarding and team culture initiatives
• Help welcome new legal team members by managing onboarding checklists, scheduling introductory meetings, and assisting with team engagement activities, events, and celebrations.
• Prepare meeting agendas, presentations take notes, and track follow-ups
• Draft agendas, PowerPoints for meetings, capture key takeaways and action items, and assist with meeting logistics for department-wide meetings, vendor check-ins, and project-related calls.
• Coordinate document execution and signature workflows
• Manage signature requests and routing of standard agreements using DocuSign or other tools. Ensure timely execution and proper filing of completed documents

Minimum Required Qualifications
• Bachelor's Degree (or equivalent experience)
• 3–5 years of experience supporting in-house legal departments or law firms in a fast-paced, corporate environment.
• Prior experience providing administrative, calendaring, and document support to legal teams, including attorneys and legal operations professionals.
• Basic understanding of fundamental concepts, practices and procedures and ability to apply in varied situations.

As a global leader in PR, marketing and social media management technology and intelligence, Cision helps brands and organizations to identify, connect and engage with customers and stakeholders to drive business results. PR Newswire, a network of over 1.1 billion influencers, in-depth monitoring, analytics and its Brandwatch and Falcon.io social media platforms headline a premier suite of solutions. Cision has offices in 24 countries throughout the Americas, EMEA and APAC. For more information about Cision's award-winning solutions, including its next-gen Cision Communications Cloud®, visit www.cision.com and follow @Cision on Twitter.
 
Cision is committed to fostering an inclusive environment where all employees can be their authentic selves and perform at their best. We believe diversity, equity, and inclusion is vital to driving our culture, sparking innovation and achieving long-term success. Cision is proud to have joined more than 600 companies in signing the CEO Action for Diversity & Inclusion™ pledge and named a “Top Diversity Employer” for 2021 by DiversityJobs.com.
 
Cision is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other protected statuses.
 
Cision is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Cision will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact hr.support@cision.com
 
Please review our Global Candidate Data Privacy Statement to learn about Cision’s commitment to protecting personal data collected during the hiring process. 

 

 

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