HR Operations Specialist

About the Role

We are looking for a detail-oriented HR Operations Specialist to act as the operational backbone of our talent ecosystem in Poland. Based fully on-site in our vibrant Warsaw office, you will own the entire employee lifecycle—from seamless onboarding to compliant offboarding—ensuring a flawless administrative experience for our growing team. If you thrive on precision, love optimizing HR tools like HiBob, and want to make a tangible impact on our workplace culture, we want to hear from you!

About the Client

Our partner is a tech company building product engineering across Fintech, iGaming, and Marketing. They turn innovative ideas into high-performing engines and launch them at scale.

As their exclusive recruitment partner, we manage their full-cycle talent acquisition.

What You Will Do

• Request and collect necessary personal documents and data from new hires.
• Verify completeness and compliance of documentation with internal and legal standards.
• Update and maintain employee records in the HR tool - HiBob.
• Prepare employment contracts and annexes in line with organisational and legal requirements.
• Ensure all onboarding documentation is completed and filed appropriately.
• Handle administrative aspects of contract changes (e.g., promotions, salary adjustments).
• Manage termination processes, including documentation and offboarding steps.
• Serve as a point of contact for new hires regarding administrative and HR matters.
• Prepare regular and ad-hoc HR reports (e.g., headcount, attrition, absences, contract status)

What You Bring

• Excellent command of English and Polish minimum level B2
• Proven experience in HR administration or operations for the Polish market, preferably in an international environment.
• Experience with HRIS systems, HiBob will be a plus.
• High attention to detail and strong organisational skills.
• Ability to manage sensitive and confidential information with integrity.
• Proficient in Google suite, Slack.
• Strong communication skills and a service-oriented attitude.

What's in It for You

• Official employment and full medical insurance;

• Competitive salary;

• Working in a dynamic International company;

• Birthday celebration present;

• Ability for career and professional growth within the company;

• Sportscard (Multisport) - partly covered & team-building events and activities;

• Sunny, spacious office;

• Wedding and newborn gifts;

• Time for proper rest and 20-26 working days of annual vacation, maternity leave support.