Office Manager (Warsaw)

We pride ourselves on our commitment to excellence, innovation, and building long-term partnerships with our clients. And now we are looking for a responsible and organized Office Manager to join our team in Warsaw.

Your responsibilities: 

• Providing general reception front-desk duties;
• Overseeing and supporting all administrative duties in the office, ensuring that office is operating smoothly;
• Providing daily support to other administrative functions;
• Management of business trip process and requests ;
• Handling office and food supplies ;
• Handling of outgoing and incoming correspondence (mail/courier shipments);
• Managing office access (access control system, access cards and parking spots distribution);
• Overseeing office floor and ensuring it’s well-maintained, clean and tidy;
• Supporting corporate and office events;
• Co-ordinating visitors and guests (i.e. welcoming guests and providing them with necessary information. Managing conference room reservations and preparing meeting places);
• Searching for and maintaining relationships with vendors and services providers.

Our expectations:

• Bachelor’s degree or higher;
• Minimum 2 years of experience in office management;
• Proficient in Polish, English and Russian;
• Strong proficiency in MS Outlook, Word, Excel, and PowerPoint;
• Good organizational skills, accuracy and attention to details;
• Easy to deal with, positive, can-do attitude;
• Excellent communication skills;
• Open to flexible working hours arrangements.

Working Conditions:

• Office-based position in Warsaw (Rondo Daszynskiego 2B (The HUB));
• Work schedule: Monday to Friday, 9-17/10-18.

We have for you:

• Private health insurance - Luxmed;
• Cafeteria platform (Cafeteria account + Multisport card);
• All global benefits practice such as additional paid days off depending on seniority, anniversaries;
• Welcome pack;
• Team building events;
• Drinks and snacks available in the office;
• And many other advantages which could be offered by fast-growing company.