Role Title - Accounts Payable & Intercompany Finance Specialist

Location - Gurugram

 

Role Purpose

The Accounts Payable & Intercompany Finance Specialist will manage end-to-end accounts payable activities, intercompany recharge accounting, corporate credit card reconciliations, and budget reporting support for a multinational company. The role is responsible for ensuring timely and accurate processing of invoices, recharges, payments, reconciliations, accruals, and management reports while maintaining strong internal controls, audit readiness, and compliance with company policies.

Key Responsibilities

Accounts Payable Operations

· Process vendor invoices and payment requests in line with agreed service levels and approval matrices.

· Validate invoices, contracts, tax requirements, cost splits, cost centers, and general ledger coding before posting.

· Prepare weekly and monthly payment runs, including bank transfers, card payments, and urgent payments, ensuring proper documentation and approvals.

· Resolve invoice discrepancies, duplicate payments, vendor statement differences, and aged payable items through coordination with procurement, business teams, and vendors.

· Maintain accurate vendor master data and support compliance checks, including bank details, tax registration, and payment terms.

Intercompany Recharges and Reconciliations

· Prepare and post intercompany recharge journals for shared services costs and other group allocations.

· Review recharge workings, allocation keys, supporting schedules, and approvals to ensure charges are complete, reasonable, and booked in the correct entity and period.

· Generate intercompany debit notes, credit notes, and supporting documentation for group entities as required.

· Perform monthly intercompany reconciliations between payable and receivable balances, investigate mismatches, and coordinate timely resolution with counterpart finance teams.

· Support month-end close by preparing accruals, eliminations support, variance explanations, and audit schedules related to intercompany transactions.

Corporate Credit Card Reconciliation

· Reconcile corporate credit card statements with employee expense submissions, receipts, approvals, and general ledger postings.

· Monitor outstanding card transactions, missing receipts, policy exceptions, personal expenses, and delayed employee submissions.

· Ensure credit card expenses are coded accurately to cost centers, projects, entities, tax codes, and expense categories.

· Prepare month-end reclassification entries, and reconciliation in accordance with finance close timelines.

· Partner with cardholders, HR, travel teams, and finance leadership to improve compliance with the company’s travel and expense policy.

Budget Reporting and Analysis

· Support preparation of monthly budget versus actual reports for departments, cost centers, projects, and legal entities.

· Analyze expense trends, accruals, recharge movements, and significant variances against budget and forecast.

· Prepare standard finance reports, dashboards, and commentary for management review, highlighting risks, savings opportunities, and unusual movements.

· Assist with annual budgeting, rolling forecasts, cost center planning, and supporting data requests from business stakeholders.

· Maintain accurate schedules for prepaid expenses, accruals, recharges, and recurring costs to support reliable reporting.

Required Qualifications and Experience

· Bachelor’s degree in Accounting, Finance, Commerce, Business Administration, or a related discipline.

· Proven experience in accounts payable, general accounting, intercompany accounting, reconciliations, or finance shared services, preferably in an MNC environment.

· Strong understanding of procure-to-pay processes, invoice controls, month-end close, accruals, reconciliations, and management reporting.

· Hands-on experience with ERP systems such as Microsoft Dynamics, or similar finance platforms.

· Advanced Microsoft Excel skills, including pivot tables, lookups, data validation, variance analysis, and large data handling.

· Exposure to multi-currency transactions, tax compliance, transfer pricing documentation, and group reporting will be an added advantage.

Key Skills and Competencies

· High attention to detail with strong accuracy in invoice processing, reconciliations, and reporting.

· Ability to work across multiple legal entities, currencies, cost centers, and stakeholders in a global environment.

· Strong analytical and problem-solving skills with the ability to explain variances and resolve reconciliation differences.

· Good communication skills for vendor queries, internal follow-ups, intercompany coordination, and management reporting.

· Strong ownership mindset, confidentiality, deadline discipline, and commitment to internal controls.

· Continuous improvement mindset with ability to identify automation, standardization, and process efficiency opportunities.

 

About ICG Medical: ICG Medical is a leading global healthcare recruiter focused on nurses (all specialties), midwives, and home care/healthcare workers. Our company vision is to improve patient care. The DNA makeup of our business stems from our core values: Open, Family, and Passion. One of our main differentiators is that we care. We establish trusting relationships with our connections and each other. We have fun at work and together we remain focused, grounded, and engaged in our service offering. The business is made up of three recognized healthcare recruitment brands that sit underneath the ICG Medical arm. each delivers tailored solutions for our candidates and clients from our offices in the UK, Ireland, India, South Africa, China, Philippines, Australia, Canada, and the USA with more office openings on the horizon.