Office Manager Sofia (Maternity Cover)

We fuse together exceptional talent who deliver outstanding software solutions. Our approach has helped us grow 60% in 2021, 94% in 2022, while in 2023 we joined forces with Insight, a Fortune 500 company and a leading solutions and systems integrator. With exciting growth plans and cutting-edge projects, there has never been a better time to join our incredible team. 

ABOUT THE ROLE

We are seeking a highly organized and proactive Center Manager / Center Coordinator to ensure the smooth daily operation of our Sofia office and support our rapidly growing tech organization. This is a fixed-term contract position. The successful candidate will demonstrate strong attention to detail, analytical skills and the ability to work independently while supporting a dynamic, fast-paced environment.

OFFICE MANAGER RESPONSIBILITIES

Administration & Finance

• Execute day-to-day administrative tasks, including financial administration, local payments, invoice management, bookkeeping coordination, and monthly reporting.
• Oversee inventory and supply management, ensuring availability of office commodities and hardware.

Office & Facilities Management

• Oversee the office space, including repairs, maintenance, facility policies, and all operational needs.
• Own the relationship with external vendors and service partners, ensuring uninterrupted delivery of office, facility, and IT-related services. Coordinate contract negotiations, renewals, and procurement processes in collaboration with relevant internal teams.
• Ensure smooth operation of all utilities, supplies, and technical equipment, maintaining a functional, safe, and welcoming office environment.

Stakeholder & Team Support

• Collaborate closely with Centre Directors, HR, Finance and Marketing to provide operational support.
• Assist in employer branding initiatives by supporting local and global initiatives and showcasing company culture.
• Coordinate projects and follow up with team members to ensure timely delivery.

Events

• Support with the planning and organization of company events and internal initiatives.
• Coordinate client visits and guest engagements, ensuring a seamless experience.

IT Support

• Manage the purchasing of IT equipment, stationery, and general supplies.
• Troubleshoot simple IT issues and escalate to the IT department when necessary.

Compliance & Reporting

• Ensure full Health & Safety compliance, including fire safety, security and other regulatory requirements.
• Maintain accurate documentation and coordinate periodic checks.

OFFICE MANAGER REQUIREMENTS

• Strong analytical skills and exceptional attention to detail.
• Solid financial and data-oriented understanding; background in finance is a plus.
• Excellent written and verbal communication skills in both Bulgarian and English.
• Proven ability to collaborate effectively with teams across Europe and globally.
• Excellent interpersonal, negotiation, and influencing skills.
• Proactive, responsible, and able to take initiative with minimal supervision.
• Highly organized, with experience managing budgets and administrative workflows.
• Forward-thinking, adaptable, and solution-oriented with a “can-do” approach.
• A true team player with a cultural fit for a rapidly growing tech business.
• Proficiency in MS Office.
• Minimum of 2 years of experience in a similar role.
• Passion for working in a dynamic, fast-paced environment.

BENEFITS

• Work with great colleagues in a dynamic, rapidly growing tech environment.
• Monthly transport allowance.
• 25 days of paid leave annually.
• Additional health insurance (including dental coverage).
• A sports card or gym membership option.
• Food vouchers.
• Opportunities for career and professional development, training, courses, and certifications.
• Company events, team buildings, and community initiatives.
• Individual development plan, coaching, and mentorship opportunities.
• A modern, safe and well-equipped office environment.

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