Assistant Facilities Manager

Who we are

We are an organisation that exists to drive progress. That's the “red thread” that connects everyone at The Economist Group (TEG). Our businesses share a devotion to innovation, independence and rigour in their fields of expertise. We empower people to understand and tackle the critical challenges and changes facing the world. Our analytical rigour, global expertise and evidence-based insights enable individuals and organisations to make sense of these shifts and chart a course through them.

We deliver analysis and insights in many formats to subscribers and clients in 170 countries through our four businesses, The Economist, Economist Impact, Economist Intelligence and Economist Education, which uphold our global reputation for excellence and integrity. 

The global Facilities Management team offers a diverse range of services to our colleagues and this role requires a well-rounded skill set and enthusiasm to help create and maintain a healthy and safe working environment. With assistance from and liaison with our UK team, you will lead in the implementation and day to day management of facilities services for the Economist Group’s Americas offices, with particular emphasis on workplace services and vendor management. You will provide an excellent office environment and build and maintain a strong working relationship with all of our colleagues and visitors and you will supervise the Facilities Administrator and ensure that all facilities services are carried out to the global standard.

Key accountabilities 

• Ensure excellent day to day management of the office workplace, meeting rooms and reception area, ensuring that a professional service and high standard of accommodation is provided at all times.
• Complete regular property inspection audits and assist with premises management issues resulting from these checks.
• Liaise with relevant building management teams and landlord’s agents to ensure that The Economist Group complies with all building rules and regulations.
• Negotiate, co-ordinate and monitor Facilities Management contracts and service agreements, including planned maintenance ,reactive repair services and adhoc jobs, with a strong attention to detail.
• Establish and maintain proper site records in accordance with best practice rules.
• Help to promote sustainability in our offices and manage data collection for this purpose
• Assist with co-ordination and implementation of space planning, office moves and refurbishment projects.
• Be responsible for the administration of the meeting room booking system, setting up and administering rooms and spaces, approving and changing bookings to suit the needs of users.
• Assist in the preparation and management of property budgets for our workplaces.
• Assist in the development and maintenance of Facilities office handbooks.
• In conjunction with the Global Head of Facilities, Co-ordinate management of Health and Safety across all premises, including evacuations, risk assessments, fire safety, staff induction and compliance with H&S legislation.
• Carry out building inductions for new starters. Take a continuous improvement approach to this area - keeping up to date with legislation and colleague requirements, updating our procedures accordingly.
• Oversee and manage the Facilities Administrator role, offering coaching and development where needed.
• Oversee and manage the Office Clerk (subscriptions) role

Skills and capabilities profile

• You will have a foundation of facilities management experience with excellent decision making and problem solving skills
• Previous Supervisory experience
• Sound knowledge of property management and Health and Safety procedures
• Capable of working autonomously, managing, and prioritizing your own workload, but knowing when to seek guidance and approval
• Good team player with a strong willingness to participate and help others
• Demonstrate thoroughness and strong ownership of work.
• Customer service orientated, a good ‘diplomat’ with a flexible, ‘can do’ attitude
• Clear communicator – able to deal with people at all levels
• Good personal organisation and excellent administration skills

The expected base salary for this position ranges from $57600 - $84000. It is not typical for offers to be made at or near the top of the range. Rather, salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

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AI usage for your application

We are an innovative organisation that encourages the use of technology. We recognise that candidates may utilise AI tools to support with their job application process. However, it is essential that all information you provide truthfully and accurately reflects your own experience, skills, and qualifications.

What we offer

Our benefits package is designed to support your wellbeing, growth, and work-life balance. It includes a highly competitive pension or 401(k) plan, private health insurance, and 24/7 access to counselling and wellbeing resources through our Employee Assistance Program.

We also offer a range of lifestyle benefits, including our Work From Anywhere program, which allows you to work from any location where you have the legal right to do so for up to 40 days per year. In addition, we provide generous annual and parental leave, as well as dedicated days off for volunteering and even for moving home.

You will also be given free access to all The Economist content, including an online subscription, our range of apps, podcasts and more.