Office Coordinator - San Francisco (Part-Time/On-Call)

About Invisible

Invisible Technologies is the AI operating system for the enterprise. Our end-to-end AI Software Platform structures messy data, builds digital workflows, deploys agentic solutions, evaluates/measures impact, and mobilizes relevant human experts. Invisible has trained foundation models for more than 80% of the world’s leading AI model providers, including Cohere, Microsoft, and AWS, and we have the expertise to customize AI for any industry, function, or use case.

Invisible makes AI work in the real world. In 2024, we reached $134M in revenue and were named the #2 fastest growing AI company on the Inc. 5000.

About Our San Francisco Office

Located in the vibrant SoMa neighborhood, our office at 410 Townsend Street is easily accessible via public transportation and surrounded by excellent restaurants, cafes, and cultural attractions. The office serves as a collaborative workspace for our SF-based team and frequently hosts team onsites from our other locations.

Invisible Technologies Inc.
Location: 410 Townsend Street, Suite 300, San Francisco, CA 94107-1537
Employment Type: Part-Time

About The Role

Invisible Technologies Inc. is seeking a flexible and reliable Office Coordinator to support our San Francisco office operations on a part-time basis. This role is perfect for someone looking for flexible scheduling while contributing to a dynamic tech company in the heart of SoMa.

Schedule & Availability

• Core Availability: Must be available during business hours (8:00 AM - 5:00 PM) for on-site company needs
• Regular Schedule: 2-4 days per week, typically 3-4 hours during lunch hours (11:00 AM - 3:00 PM)
• Flexible Hours: Extended coverage when guests or teams are visiting or special events require additional support
• On-Call Basis: Responsive to office needs as they arise, with advance notice when possible

What You’ll Do

Daily Operations

• Greet and assist visitors, ensuring professional first impressions
• Manage office reception area and maintain a welcoming environment
• Coordinate with building security and manage office access
• Handle basic administrative tasks and office communications
• Maintain office cleanliness and organization during coverage hours

Guest & Event Support

• Welcome and orient office visitors, clients, and interview candidates
• Coordinate catering for meetings, events, and team gatherings
• Set up and break down meeting rooms for events
• Assist with lunch orders and office food coordination
• Support team events and happy hours as needed

Office Management Support

• Monitor and restock office supplies and kitchen amenities
• Coordinate with vendors for deliveries and services
• Assist with office maintenance requests and building communications
• Support mail and package management
• Help maintain office equipment and common areas
• Assist with expense tracking and receipt management
• Handle basic office communications

What We Need

Required Qualifications

• Previous administrative or customer service experience
• Excellent communication and interpersonal skills
• Professional demeanor and appearance
• Reliable and punctual with flexible availability
• Comfortable working independently with minimal supervision
• Basic computer skills (GSuite, Gmail, G-Cal, Slack etc.)

Preferred Qualifications

• Experience in tech company environments
• Familiarity with SF Bay Area and SoMa neighborhood
• Event coordination or hospitality experience
• Bilingual capabilities (English + additional languages)
• Handy with tools for small in-office furniture assembly

Personal Attributes

• Friendly and approachable personality
• Detail-oriented and organized
• Proactive problem-solver
• Adaptable to changing priorities and schedules
• Team-player who can work well with a remote Office Manager

What’s In It For You

• Competitive hourly compensation
• Flexible scheduling that works with your lifestyle
• Opportunity to work with an innovative technology company
• Professional development in office operations and administration
• Access to team events and company culture
• Prime SoMa location with excellent transit access and nearby amenities

Invisible is committed to fair and competitive pay, ensuring that compensation reflects both market conditions and the value each team member brings. Our salary structure accounts for regional differences in cost of living while maintaining internal equity.

For this position, the annual salary ranges by location are:

An Invisible Talent Acquisition Partner can provide more information on which locations are included in each of our geographic pay tiers during the interview process. For candidates outside the U.S., compensation will be adjusted to reflect local market conditions and cost-of-living differentials.

Bonuses and equity are included in offers above entry level. Final compensation is determined by a combination of factors, including location, job-related experience, skills, knowledge, internal pay equity, and overall market conditions. Because of this, every offer is unique. Additional details on total compensation and benefits will be discussed during the hiring process.

What It's Like to Work at Invisible:

At Invisible, we’re not just redefining work—we’re reinventing it. We operate at the intersection of advanced AI and human ingenuity, pushing the boundaries of what’s possible to unlock productivity and scale. Ownership is at the core of everything we do. Here, you won’t just execute tasks—you’ll build, innovate, and shape the future alongside world-class clients pushing the boundaries of AI.

We expect bold ideas, relentless drive, and the ability to turn ambiguity into opportunity. The pace is fast, the challenges are big, and the growth is unmatched. We’re not for everyone, and we’re okay with that. If you’re looking for predictable routines, this isn’t the place for you. But if you’re driven to create, thrive in dynamic environments, and want a front-row seat to the AI revolution, you’ll fit right in.

Country Hiring Guidelines:
Invisible is a hybrid organization with offices and team members located around the world. While some roles may offer remote flexibility, most positions involve in-office collaboration and are tied to specific locations. Any location-based requirements or hybrid expectations will be communicated by our Talent Acquisition team during the recruiting process.

AI Interviewing Guidelines:
Our hiring team thoughtfully uses AI to support an efficient, engaging, and inclusive interview process. Since AI can also be a helpful tool for candidates, we've outlined expectations for using it ethically throughout your interview journey. Click here to learn more about how we use AI and our guidelines for candidates.

Accessibility Statement:
We’re committed to providing reasonable accommodations for individuals with disabilities. If you need assistance or accommodation due to a disability, please contact our Talent Acquisition team during the recruitment process at accommodation@invisible.email. 

Equal Opportunity Statement:
We’re an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status, or any other basis protected by law.

Due to a high volume of candidates, Invisible may use automated decision-maker technologies to filter candidates based on response to our application questions and other provided information. Our use of automated decision-making enables us to be efficient by providing a manageable list of possible candidates that meet our mandatory hiring criteria. If you object to our use of automated decision-making please contact us.