Executive Assistant
Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world’s biggest brands. The future of data resilience is here - go fearlessly forward with us.
About the Role
As an Executive Assistant at Veeam, you’ll be the right hand to our senior leaders, ensuring their days run smoothly and efficiently. You will thrive in a fast-paced environment, acting as a trusted gatekeeper, problem solver, and communication hub. This is a unique opportunity to make a meaningful impact by enabling executive productivity and supporting team success.
What You’ll Do
- Manage complex calendars, schedule meetings, and coordinate travel logistics for executives.
- Serve as the primary liaison between executives and internal/external stakeholders.
- Organize and prioritize incoming requests, emails, and communications, ensuring prompt follow-up.
- Prepare reports, presentations, and correspondence using Microsoft Office Suite.
- Support event planning, logistics, and meeting coordination.
- Handle confidential information with discretion and professionalism.
- Track key deliverables and drive completion of outstanding items.
- Perform general office management and administrative tasks as needed.
What You’ll Bring
- 3+ years of experience supporting high-level executives, ideally in the technology sector.
- Associate’s degree or an equivalent combination of education and relevant experience.
- Proactive approach—able to anticipate needs and adjust plans in a dynamic environment.
- Strong organizational skills with proven ability to collaborate, prioritize, multi-task, and follow through.
- Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Clear and results-oriented written and verbal communication skills.
- High level of integrity, professionalism, and discretion, especially when handling sensitive information.
Bonus Skills
- Experience with event planning and logistics.
- Understanding of financial concepts and metrics.
- Ability to work effectively under pressure and meet tight deadlines.
- Experience with executive support in a global or multicultural environment.
What You'll get
- Two weeks of paid vacation, plus 4 extra global VeeaMe Days for self-care and 24 paid volunteer hours annually through Veeam Cares
- Medical, dental, and vision coverage fully funded through INS Premium for employees and dependents
- Mental health support, therapy sessions, and virtual care via our Employee Assistance Program
- Life insurance equal to 24x monthly salary, plus disability and funeral coverage
- Daily cafeteria subsidy
- Opportunities to learn and grow through on-demand libraries (LinkedIn Learning, O’Reilly), mentoring, workshops, and learning events like our annual Global Day of Learning
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Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice.
The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.
By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.
By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.
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