CIS Asset Management Coordinator

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – 2025-0149

Role Background

To strengthen the Alliance through connecting its forces, the NCI Agency delivers secure, coherent, cost effective and interoperable communications and information systems in support of consultation, command & control and enabling intelligence, surveillance and reconnaissance capabilities, for NATO, where and when required. It includes IT support to the Alliances’ business processes (to include provision of IT shared services) to the NATO HQ, the Command Structure and NATO Agencies.

NCI Agency CIS Support Unit (CSU) Mons enables end-to-end CIS services as it maintains and supports a range of CIS capabilities during peacetime, crisis and war throughout its allocated Area of Responsibility (AOR) and as otherwise directed as specified in the extant Supreme Headquarters Allied Powers Europe (SHAPE) Service Level Agreement (SLA).

Supreme Headquarters Allied Powers Europe (SHAPE) Cyberspace Directorate directs monitors and coordinates all Cyberspace Operations (CO), Electronic Warfare (EW), Electro Magnetic Spectrum (EMS) activity and Communications and Information Systems (CIS) functional area activities and staff functions across ACO.

The Cyberspace Service Management Branch provides the primary interface for ACO engagement with NATO Communications and Information Agency (NCIA), exercises oversight from operational acceptance of all cyberspace capabilities that deliver Communication and Information Systems (CIS) services and support to ACO, including the centralised service.

Role Duties and Responsibilities

• Support LSLA Team: Provide LSLA Portfolio/Programme/Project status and progress overview to management.
• Establish an Inventory Database: Create and maintain an organized, up-to-date repository for all CIS assets tracking.
• Prepare Status Reports: Compile and analyse project data, track key metrics, and deliver timely status reports to stakeholders, summarizing project progress, identifying risks, and highlighting critical updates.
• Provide acquisition support: Schedule and organize portfolio-related meetings, including preparing agendas, ensuring availability of pre-meeting materials, recording minutes, distributing notes, and tracking action items for follow-up.
• Facilitate Communication: Act as a liaison between CISPOC’s, the Warehouse and the LSLA office, ensuring effective communication and timely dissemination of updates while addressing stakeholder queries.

Asset Inventory Database

• Develop and maintain an up-to-date inventory database accessible by designated HQ personnel.
• Frequency: Monthly Updates
• Format: Secure digital access and monthly PDF/Excel summaries.

Acquisition & Disposition Reports

• Provide recommendations and records for asset acquisitions, transfers, and disposals
• Frequency: Quarterly
• Format: Report in PDF and Excel formats with justifications and cost analyses.

End-of-Life (EOL) Asset Management Plan:

• Advise on replacement plan for aging assets, aiming to minimize operational disruptions.
• Frequency: Annual EOL report with quarterly updates.
• Format: Asset lifecycle roadmap with timelines and cost projections.

Essential Skills and Experience

• ITIL v4;
• Proficient with Microsoft Office software;
• Proficient in relevant software and tools for IT service management;
• Strong analytical skills with a focus on problem-solving and decision-making;
• Advanced research and analytical skills;
• Understanding of the NATO CIS priorities;
• Knowledge of NATO responsibilities and organization;
• 3+ years of experience in providing CIS support, reporting, and project coordination;
• Experience working in CIS projects and programmes;
• Experience coordinating CIS assets
• Experience analysing and providing CIS requirements
• Experience developing and maintaining databases

Desirable Skills and Experience

• Experience or strong interest in CIS technologies;
• Willingness to adapt to new technologies and processes to enhance operational efficiency;
• Certification or proven experience working in the CIS Domain and CIS educational workshops;
• Knowledge of NATO CIS projects and programmes;
• Knowing and understanding the key players in the NATO CIS enterprise for prompt coordination;

Working Location

• Mons, Belgium

Working Policy

• On-Site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.