Office Coordinator (Part-time)

At Lighthouse (formerly OTA Insight), we’re on a mission to reimagine commercial strategy for the hospitality industry. Our commercial platform simplifies data, transforming complexity into confidence with actionable market insights, business intelligence, and pricing tools that maximize revenue.

We successfully raised 80 million in series B funding, we welcomed four companies to our organization and want to grow over 100 million in ARR in 2024. With more than 650 teammates illuminating the way, representing 34 nationalities living in 35 different countries of which 175 in Belgium alone, we are a fun, collaborative and committed team that works hard to achieve amazing results. Ready to take off and join this rocketship in revolutionizing the hospitality sector? 🚀

What you will do:

The Office Coordinator leads workplace operations and admin support for the local assigned offices, ensuring exceptional Lighthouse experiences that seamlessly blend the physical office, people, and culture. This role focuses on dynamic workspace solutions and efficient office event management. Please note that his is a part-time position (4 days per week/5h per day).

Where you will have impact:

Day-to-Day Office Management

• Responsible for all practical & logistic coordination in the office: food, drinks, office supplies, office equipment, etc. 
• Ensure office efficiency by maintaining common areas, maintenance of office storage and overseeing supplies & equipment 
• Provide administrative support as needed: scheduling appointments, meetings, mailing packages etc. 
• Coordinate the welcome and baby packages for new joiners and new parents
• Coordinate new hire computer hardware setups with HR Coordinators 
• Collaborate with vendors, track invoices, and partner with Finance team for timely payments

Culture Ambassador

• Welcome new employees in the office
• Act as a champion for the organisation's values and cultural initiatives
• Advocate for a positive and inclusive workplace environment

Local Event Planning

• Support with the planning and practical coordination of all events in the Madrid and Barcelona offices

Facilities Management

• Overview maintenance and cleanliness
• Building management coordination for repair and improvement

Who you are:

• Experienced in office management or related roles is a plus
• Great organizational, multitasking, and coordination skills
• Strong written and verbal communication skills
• Proficient in office software and tools, including Google Suite
• Familiarity with facilities management and event coordination
• Independent, enthusiastic, and willing to provide hands-on support
• Detail-oriented with strong analytical skills, emphasizing office and culture insights
• Based in Madrid and able to work in the office regularly
• Fluent in English and Spanish, both written and spoken; knowledge of other languages used within our company network is a plus

What is in it for you:

• A flexible working environment 
• Unlimited time off: we believe in providing our employees with the flexibility and autonomy to manage their work-life balance effectively
• 160€/month on your Cobee flexible benefits card to be used on either food (restaurants, bars, coffee shops, delivery, etc), Transportation (Monthly bus/metro tickets) or Nursery for children up to 3 years old.
• 40€/month to learn or improve any language on Preply
• Alan health insurance: 100% coverage for you, your spouse and your dependants
• A motivation to deliver your best work as we have built a high-bar and very talented team of individuals that are friendly, creative, open-minded, and passionate about what they do
• Workshops and frameworks that help employees realise their full career potential
• A mandate to operationalize and democratise research through tools, training, and processes
• The opportunity to shape the products that more than 85,000 users rely on worldwide
• The chance to grow and evolve the data culture at a fast-growing scale-up
• A compensation that values your work and which we will proactively keep competitive
• A referral bonus scheme when you bring new talent to our #bestteamever!

Thank you for considering a career with Lighthouse. We are committed to fostering a diverse and inclusive workplace that values equal opportunity for all. We welcome candidates from all backgrounds, regardless of age, gender, race, religion, sexual orientation, and disability. Our commitment to equality is not just a policy; it's part of our culture.

If you share our passion for innovation and teamwork, we invite you to join us in shaping the future of the hospitality industry. At Lighthouse, our guiding light is to be an equal opportunity employer, and we encourage individuals from all walks of life to apply.

We value the unique perspective and talents that you bring, and we're excited to see how your light can shine within our team. We can't wait to meet you and explore how we can grow and succeed together, illuminating the path towards a brighter future for the industry.