Office Assistant – Administration (m/f/d)

Mission Brief 

You will support the Office Administration Team in our Test Site in Kiruna in daily operational tasks and ensure that office processes run smoothly. 

Your Role in Our Space Mission: 

Office Administration 

• Provide general administrative support, including handling mail, calls, filing systems, office supplies, workwear orders, and ensuring overall office cleanliness and organization.
• Support employee processes such as onboarding, SSC card/access management, visitor reception, meeting room coordination, travel arrangements, and accommodation tracking.
• Assist with event and meeting preparation, including catering, scheduling, and participation in planning and execution.
• Managing the accommodations provided to employees and keeping track of availability and occupancy.
• Support security processes such as access control, visitor flows, protocol documentation, and on-site compliance with corporate guidelines.
• Assist with supplier and contract coordination, including performance follow-up and documentation.
• Overseeing the complete management of company vehicles, including maintenance schedules, service appointments, processing invoices, and handling vehicle bookings.
• Create analyses, reports, and presentations using MS Excel and PowerPoint.

Qualification Checklist 

• Completed commercial training as an office clerk or comparable commercial qualification (e.g., office management clerk, industrial clerk, or equivalent further education)
• Relevant, ideally several years of, professional experience and good knowledge of MS Office
• Confident and professional demeanor towards colleagues and visitors
• Excellent communication skills as well as fluent Swedish and English language skills
• Strong organizational and problem-solving skills, with a reliable, precise, and independent working style
• Strong communication and coordination abilities when dealing with internal stakeholders, authorities, and external partners
• High willingness to learn and strong motivation
• Driving license require

Bonus Skills

• Experience or interest in infrastructure, facility coordination, or corporate security is considered an advantage

Benefits

• Employee Participation Program: Share in our success through our virtual company share program
• 30 days of vacation: Enjoy the days off to relax and recharge
• Subsidised lunch: Stay energised with delicious, subsidised lunches every day
• Relocation support: Benefit from our relocation bonus with deductible expenses up to an agreed amount, as well as the option for subsidized temporary housing
• Transportation to/from work: Convenient and affordable transportation with company cars available for pick-up and drop-off at designated times
• Wellness allowance: Stay healthy and fit with our yearly 5.000 SEK allowance for wellness activities (e.g Gym, Massages)
• Individual learning allowance: Grow your skills with an individual learning budget granted after the probation period 
• Physical and mental well-being: Access via OpenUp the online support from certified psychologists and lifestyle experts at no cost to you and your family
• And Much More! Discover additional perks and benefits when you join our team.  

Who we are

We are Isar Aerospace and we are at the forefront of New Space building a modern space business to enable faster, better and cheaper access to space.

Our mission is to help democratise space and use it for good in order to improve life on Earth now and for the future generations.

We are a fast-growing company aiming to provide sustainable and environmentally friendly launch solutions for small and medium-sized satellites and constellations into Low Earth Orbit. The company is privately funded by world-leading technology investors with strong commitment and support and our team is made of driven and talented people with a real passion for space innovation.

We're making rockets in a way that hasn't been done before disrupting a traditional industry. If you are up for the challenge, want to work on cutting-edge projects and be part of a team changing the world for better, come, join us and launch your career!

Want to find out more about us?

Visit www.isaraerospace.com