Digital Team Analyst & Site co-ordinator - GS&T

Castrol is one of the world’s leading lubricant brands, serving customers and consumers in the automotive, marine, industrial and energy sectors. Castrol brands are recognised globally for their premium quality and high performance, shaped by the company’s commitment to innovation and cutting-edge technology. With products sold in more than 150 countries, Castrol has helped keep things moving on roads and racetracks, air, sea, and space for over 125 years. 

Whether you're just starting out or ready for your next big move, you're in the right place to explore an exciting career with Castrol.

Job description

About the team

Provide analysis, planning and coordination support to the Digital Supply Chain + Product Technology leadership team, alongside coordination of the Pune site’s operational priorities and future development. The role supports on the consolidation and delivery of budget information, maintains integrated plans and reporting, and supports TSA exit activity across geographies. It prepares and manages the site budget with C&P and Accounting leads, coordinates site town halls and board meetings, and follows through on agreed actions relating to hiring, potential expansion and anticipated import/export service requirements, subject to confirmation and relevant approvals. Combining leadership and administrative support with site coordination, the role enables informed decisions, effective governance and timely delivery of team and site priorities.

Key Tasks

Maintain the integrated team plan, milestones, dependencies, risks, actions and decisions across Digital Supply Chain + Product Technology priorities.

Support TSA exit planning and execution by coordinating activities, milestones, dependencies, governance inputs and reporting, and by following up actions across the relevant workstreams.

Coordinate governance and operating rhythms across multiple geographies and time zones, including leadership meetings, workstream reviews, agendas, pre-reads, minutes and follow-up of actions.

Produce clear, accurate and visually effective leadership, steering and stakeholder packs by consolidating inputs, checking quality and ensuring materials are issued on time.

Provide diary and meeting management for the functional leader and wider leadership team, including scheduling across time zones, prioritising conflicts and coordinating logistics.

Manage team administration, including distribution lists, document repositories, onboarding support, purchase and invoice coordination, travel arrangements and event logistics.

Track delivery status and prepare concise reporting on progress, resource needs, risks and upcoming decisions, escalating issues promptly where required.

Maintain effective working relationships with business, digital, product, programme and supplier stakeholders across geographies to secure timely inputs and coordinate cross-functional activity at pace.

Consolidates budget with support from C&P and Accounting leads.

Manage the site budget on an ongoing basis, working with C&P and Accounting leads to track expenditure and budget variances.

Coordinate site town halls, including agendas, materials, logistics, communications and follow-up actions.

Support planning for the future of the site, including potential expansion, by coordinating inputs, requirements and agreed actions with relevant stakeholders.

Coordinate site board meetings and follow up agreed next steps, including hiring requirements and anticipated requests for import/export services, subject to confirmation and relevant approvals.

Handle sensitive information and communications with discretion, professionalism and appropriate confidentiality.

Experience Required

Bachelor’s degree or diploma in business administration, supply chain, technology, project management or a related discipline; relevant professional training in project coordination or executive assistance is advantageous.

Experience in a planner, PMO coordinator, team assistant, executive assistant or business support role within a digital, technology, supply chain or product environment.

Demonstrable experience managing complex diaries, coordinating meetings across geographies and time zones, preparing senior-level packs and tracking actions to completion.

Experience maintaining plans, reporting delivery status and coordinating inputs from multiple stakeholders in a fast-paced, matrix organisation.

Experience supporting complex transformation, separation or TSA exit activity is desirable.

Privacy

The Castrol entity recruiting for this role is the data controller for the personal information you provide. We use it to assess your application and to manage the recruitment and onboarding process. We may share it with service providers who support our recruitment, and it may be transferred to other Castrol entities internationally under appropriate safeguards. We keep it only for as long as necessary. For details of how we use your information and your data protection rights, contact privacy.response@castrol.com.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to Castrol recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.).

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.