Office Experience Assistant

Why Valtech? We’re the experience innovation company - a trusted partner to the world’s most recognized brands. To our people we offer growth opportunities, a values-driven culture, international careers and the chance to shape the future of experience. 

The opportunity

At Valtech, you’ll find an environment designed for continuous learning, meaningful impact, and professional growth. Whether you're pioneering new digital solutions, challenging conventional thinking or building the next generation of customer experiences, your work will help transform industries. 

We are proud of: 

• The work we do and the innovation we drive 
• Our values of share, care and dare 
• A workplace culture that fosters creativity, diversity and autonomy 
• Our borderless, global framework, which enables seamless collaboration 

 

The role

As an Office Experience Assistant, you will contribute to creating a positive and seamless workplace experience for our employees, guests and partners. You’ll support daily office operations, coordinate workplace logistics and contribute to employee engagement initiatives and programs.

• Curious, proactive and solution-oriented
• Organized and attentive to detail
• Collaborative and comfortable working with different teams and stakeholders
• Service-oriented and committed to creating a positive employee experience
• Comfortable managing multiple priorities in a fast-paced environment
• Interested in improving processes and finding practical solutions
• Comfortable working in an international and multicultural environment

Role responsibilities

• Support day-to-day office operations, including opening and closing routines.
• Help maintain an organized, welcoming and professional environment for employees and guests.
• Manage office supplies, snacks and beverages, maintaining appropriate inventory levels within the agreed budget.
• Coordinate vendors, deliveries, shipments and other office-related logistics.
• Manage the shipping and receipt of IT equipment and accessories for both Florianópolis and São Paulo offices.
• Support meeting room setup for meetings, workshops and internal and external events.
• Assist with the planning and logistics of on-site employee events and engagement initiatives.
• Support workplace experience activities and contribute to a positive office culture.
• Track office requests, furniture, IT equipment and other operational needs.
• Coordinate maintenance contractors and support the resolution of workplace-related issues.
• Support local office operations and liaise with local leadership when needed.
• Support internal communication through office announcements and updates on internal platforms.
• Collaborate with Finance, IT, People & Culture and other teams on office-related activities.
• Maintain operational processes and documentation using tools such as Jira and Confluence.
• Handle sensitive information with professionalism, discretion and confidentiality.
• Identify opportunities to improve office routines, processes and employee experience initiatives.
• Manage the internship and apprenticeship program, including attendance, performance and development follow-up.
• Support the local implementation of the Recognition Program.
• Coordinate sustainability initiatives and internal awareness campaigns focused on workplace and environmental impact.

Must have qualifications

• Bachelor’s degree in Business Administration, Human Resources, Hospitality Management or a related field.
• Minimum of 3 years of experience in Office Experience, Workplace Operations, Employee Experience, Administrative Support or a related area.
• Experience managing budgets, expenses and cost control.
• Experience planning and coordinating on-site and/or virtual events for 70+ attendees.
• Ability to work on-site at the Florianópolis office at least 3 days per week.
• Business-level English proficiency, with a minimum intermediate level (B1).
• Familiarity with Microsoft Office Suite, particularly Excel.

Nice to have qualifications

• Experience working in an international or multicultural environment.
• Experience with workplace and collaboration tools such as Jira and Confluence.
• Spanish proficiency.
• Experience supporting employee engagement, recognition or workplace experience programs.
• Experience coordinating sustainability initiatives or internal awareness campaigns.
• Strong communication and relationship-building skills.
• A collaborative, service-oriented approach and willingness to learn.

If you do not meet all the listed qualifications or have gaps in your experience, we still encourage you to apply. At Valtech, we recognize that talent comes in many forms, and we value diverse perspectives and a willingness to learn. 

 

Commitment to reaching all kinds of people 

We design experiences that work for all kinds of people - and that starts with our own teams. At Valtech, we’re intentional about building an inclusive culture where everyone feels supported to grow, thrive and achieve their goals. No matter your background, you belong here. Explore our Diversity & Inclusion site to see how we’re creating a more equitable Valtech for all. 

 

Commitment to reaching all kinds of people 

We design experiences that work for all kinds of people - and that starts with our own teams. At Valtech, we’re intentional about building an inclusive culture where everyone feels supported to grow, thrive and achieve their goals. No matter your background, you belong here. Explore our Diversity & Inclusion site to see how we’re creating a more equitable Valtech for all. 

 

The benefits  

This is a Full time position based in Brazil. 

Beyond a competitive compensation package, we offer: 

• Flexibility, with remote and hybrid work options (country-dependent) 
• Career advancement, with international mobility and professional development programs 
• Learning and development, with access to cutting-edge tools, training and industry experts 

Our benefits are tailored to each location. Your Talent Partner will provide full details during the hiring process. 

  

Your application process

Once you apply, our Talent Acquisition team will review your application. If your skills and experience align with the role, we’ll reach out for next steps. Your CV should cover key information on relevant experiences and expertise. We do not require information such as age, gender, marital status, or a headshot in your application. We review all candidates based on skills, experience, and potential.

⚠️ Beware of recruitment fraud: Only engage with official Valtech email addresses.

We are committed to inclusion and accessibility. If you need reasonable accommodations during the interview process, please either indicate it in your application or let your Talent Partner know. 

  

About Valtech

Valtech is the experience innovation company that exists to unlock a better way to experience the world. By blending crafts, categories, and cultures, we help brands unlock new value in an increasingly digital world. 

At the intersection of data, AI, creativity, and technology, we drive transformation for leading organizations, including L’Oréal, Mars, Audi, P&G, Volkswagen Dolby, and more. 

At Valtech, we don’t just talk about transformation. We make it happen. Our people are the heart of our success, and we foster a workplace where everyone has the support to thrive, grow and innovate. 

Are you ready to create what’s next? Join us.