Executive (Operations), Estates & Facilities Management (6 months Contract)

WHO WE ARE:

*SCAPE Co., Ltd. is a non-profit organisation, a registered charity, and an Institution of a Public Character that engages and nurtures youth by developing their talents. At *SCAPE, we offer a holistic network of programmes, communities, and facilities to support youth in their pursuit of interests and passion areas. Together with our partners, we inspire and empower our youth to discover boundless possibilities.

YOU WILL BE WORKING ON:

Facilities Operations & Maintenance 

• Review and manage SOPs and checklists to ensure facility operations and event logistics adhere to organisational standards. 
• Oversee maintenance work and event logistics, ensuring all preparations are made in advance, including stage setup, audio-visual systems, lighting, power supply, and venue handovers. 
• Assist in setting up portable audio, lighting, and power systems for events and programmes. 
• Provide ongoing facility support, including conducting regular inspections, identifying and addressing building defects, and ensuring contractors maintain high standards of maintenance. 
• Conduct daily checks on housekeeping, landscape maintenance, and common areas to ensure the premises are clean, safe, tidy, and well-maintained. 
• Coordinate with cleaning staff and contractors to carry out rectification and cleaning works when necessary. 
• Carry out minor repair and maintenance works such as replacement of blown bulbs, patching, painting, and masonry works where required. 
• Assist in the day-to-day operation of the building, including preventive and corrective maintenance programmes. 
• Conduct inspections for tenant fitting-out works, venue handover/takeover, and reinstatement works. 
• Identify, record, and follow up on building defects and maintenance issues. 

Business Continuity Plan, Security & Fire Safety 

• Participate in fire safety and security operations, including serving as an in-house Fire Warden and supporting security operations. 
• Support the Company Emergency Response Team (CERT/ERT) and assist in maintaining building safety and emergency preparedness. 
• Ensure compliance with statutory requirements, workplace safety regulations, and company safety procedures. 
• Track and manage Permit-to-Work (PTW) applications to maintain a safe and secure environment. 
• Ensure event vendors and contractors comply with all safety rules and operational requirements. 

Procurement & Contracts Management 

• Manage key systems and service contracts including cleaning, pest control, landscaping, plumbing, security, waste disposal, lifts & escalators, genset, fire protection systems, PA systems, and auto sliding doors. 
• Coordinate minor building repairs and oversee related contracts to ensure timely completion and quality workmanship. 
• Assist in sourcing quotations, tender invitations, and cost comparisons for maintenance and operational works. 
• Ensure contractors perform maintenance services according to contractual obligations, service agreements, and operational standards. 
• Conduct regular checks and inspections to ensure effective management of facilities, common areas, M&E systems, fixtures, fittings, and carpark operations. 

Stakeholder & Event Coordination 

• Coordinate with tenants, contractors, vendors, and internal stakeholders on facilities, maintenance, and event operational matters. 
• Provide operational and facility support during major events and attend to ad-hoc operational duties assigned by Management. 
• Ensure all event preparations and venue setups are completed according to operational requirements and timelines. 

Administrative Duties 

• Prepare maintenance reports, inspection findings, operational records, and contractor service documentation. 
• Maintain proper records for maintenance schedules, defects tracking, contractor works, and statutory inspections. 
• Perform any other duties assigned by the Manager Estates / Management. 

WHO YOU ARE:

• At least 2 years of relevant working / internship experience in in facilities or operations management or similar role.
• Team player with good networking, communication, and interpersonal skills to be able to work with a diverse set of people including staff, commercial and non-commercial partners.
• Experience in event logistics, maintenance operations, and contract management.
• Resourceful, and able to work independently as well as a team member to meet deadlines.
• Good written and verbal communication skills and good interpersonal and communication skills.
• Must be creative, self-motivated, disciplined and able to work both independently and in teams.