Founders Associate 

Team: Central, Operations

Location: Hybrid, London
Compensation: Competitive salary + benefits + growth opportunities

  

Prolific

Prolific is not just another player in the AI space—we are the architects of the human data infrastructure that's reshaping the landscape of AI development. In a world where foundational AI technologies are increasingly commoditized, it's the quality and diversity of human-generated data that truly differentiates products and models.

 

The Role

The Founder's Associate is a high-impact, high-autonomy role that combines operations, executive assistance, and administrative support. You will act as a force multiplier for the CEO and COO, ensuring they are set up for success by owning strategic projects, improving operational processes, and managing key administrative responsibilities.

This role is ideal for someone who thrives in a fast-paced environment, enjoys solving complex problems, and is looking to gain unparalleled exposure to executive decision-making in a high-growth startup

 

What you'll be doing

• Act as a key partner to the CEO and COO, ensuring their priorities are executed effectively and efficiently.
• Own calendar management, scheduling, and coordination of key meetings with internal and external stakeholders.
• Set meeting agendas, run meetings in the absence of the CEO/COO, take minutes, and follow up on actions to ensure accountability and progress.
• Manage travel arrangements, expense tracking, and other administrative duties to optimize executive time.
• Conduct deep dive analyses into company-wide challenges, using data-driven insights to inform decision-making and improve performance.
• Track and enhance key business metrics, ensuring that all departments are set up for success and are accountable for results.
• Work closely with the CEO & COO to prepare reports, presentations, and strategic documents for board meetings and company-wide updates.
• Conduct deep dive analyses into company-wide challenges, using data-driven insights to inform decision-making and improve performance.
• Track and enhance key business metrics, ensuring that all departments are set up for success and are accountable for results.
• Work closely with the CEO & COO to prepare reports, presentations, and strategic documents for board meetings and company-wide updates.
• Support the COO in building scalable frameworks, automation, and best practices to enable Prolific’s rapid growth.
• Identify bottlenecks and inefficiencies in current workflows, designing and implementing improvements to enhance productivity.
• Develop and maintain project tracking systems, ensuring timely execution and follow-through on key initiatives.
• Work closely with Product, GTM, Finance, and other teams to drive strategic alignment and execution.
• Support hiring efforts by coordinating recruitment processes and onboarding new team members.
• Take on office management duties at Prolific’s new London hub at Kx, ensuring smooth day-to-day operations, maintaining office supplies, and supporting a productive workspace environment.

 

What You’ll Bring

• 2+ years in a fast-paced, high-performance environment—this could be a top-tier consultancy (e.g., McKinsey, Bain, BCG), investment bank (e.g., Goldman Sachs, J.P. Morgan), venture capital/private equity firm, or a high-growth startup.
• Excellent written and verbal communication skills with the ability to present insights and influence stakeholders across all levels of the company.
• Strong ability to analyze business problems, synthesize insights, and develop actionable recommendations.
• Experience in project management and process optimization with a track record of improving efficiency and execution.
• A strong understanding of business strategy frameworks, implementation of strategic goals, tracking, and communicating progress.
• Data-driven mindset with experience working with a variety of AI tools, Excel/Google Sheets, Slack, Notion, and Miro; SQL proficiency is a strong plus.
• A strong executor who not only gets things done but builds systems, processes, and frameworks that scale.
• Ability to work cross-functionally and autonomously, driving initiatives with little oversight.
• Experience in supporting senior leadership and managing confidential information with discretion.
• Highly proactive and self-motivated, with a bias for action and problem-solving.
• Comfortable with ambiguity and thrives in a fast-moving, dynamic environment.
• Strong attention to detail and organizational skills ensuring nothing falls through the cracks.

 

Why is Prolific a great place to work?

Be at the heart of a fast-growing AI company with a mission that truly matters. At Prolific, you’ll have the opportunity to learn directly from top leaders while working on projects that shape the future of human-AI collaboration. As we continue to expand, you'll play a key role in driving ethical and scalable solutions in a rapidly evolving industry.

We’re committed to fostering an environment of impact, inclusion, and innovation. Here, you'll grow at an unparalleled pace, taking on responsibilities that challenge your skills and accelerate your career. With opportunities to travel to the US as part of our global expansion, you’ll be at the forefront of an exciting journey as we scale. In addition to meaningful work, we offer competitive compensation, comprehensive benefits, and flexible remote working options. If you’re ready to be part of a team that’s shaping the future of AI, join us and make a real impact.

 

Links to more information

Benefits 

External Handbook 

Website 

Youtube 

 

Privacy Statement

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