Description
Founded in 2020, Kaiko Systems is a tech company driving digital innovation in the global maritime industry. Our mission is to make shipping safer, smarter, and more collaborative by transforming manual processes into actionable intelligence.
With our products, ship crews can collect reliable vessel data on the job, while our AI-powered analysis generates actionable insights for technical teams onshore. These insights help predict incidents, reduce downtime, and enhance safety and efficiency, empowering shipping companies to operate at their best.
At Kaiko Systems, we’re not just building technology — we’re delivering solutions that make a real difference in people’s work lives and their professional environment. Join us as we navigate the future of maritime together.
Your mission
You’ll be the architect behind our HubSpot setup and workflows, ensuring the commercial team operates with efficiency, visibility, and data integrity. This is a hands-on role with strategic impact, perfect for someone who thrives in a fast-paced, startup environment.
What you'll do
- Build & Maintain HubSpot CRM: From scratch to scale, you’ll own the full configuration, including object relationships, custom fields, and integrations.
- Design Cross-Functional Workflows: Create streamlined processes across Sales, Marketing, and Customer Success to drive alignment and automation.
- Operationalize the Funnel: Implement lead scoring, lifecycle stages, deal pipelines, and automation rules that reflect our customer journey.
- Dashboard & Reporting Excellence: Deliver actionable dashboards for pipeline management, campaign performance, CS health, and ROI analysis.
- Funnel Analytics & Insight: Translate conversion data and attribution metrics into improvement levers for the commercial team.
- Enable Data-Driven Teams: Ensure team needs are translated into scalable systems and processes and that data is always accurate, clean, and ready to act on.
Your profile:
- Proven experience building and maintaining Hubspot CRM
- Strong track record designing commercial workflows and sales ops infrastructure
- Analytical mindset with experience interpreting funnel metrics and campaign performance
- Excellent system thinking: you simplify complexity and design for scale
- Familiarity with BI tools (Tableau, Power BI, Looker, etc.)
- Meticulous attention to detail, especially around data hygiene
- High ownership and self-starter attitude; you thrive in ambiguity and build from 0 to 1
- Startup experience is a strong plus
Worried you don’t check every box? If this role excites you, but your experience doesn’t align perfectly with every qualification, we encourage you to apply anyway. You could be exactly what we’re looking for — either for this role or another one!
Why us?
- Join a highly ambitious and diverse team with a collaborative working environment at a very exciting time in the company’s development, as we scale on the back of significant product market fit
- Be at the forefront of digitalization in a critical global industry
- Great office in the heart of Berlin & London, as well as flexible / remote options
- Flexible and hybrid work environment that values work-life balance
- Generous vacation policy on top of bank holidays
At Kaiko Systems, we believe that innovation thrives when diverse perspectives come together. As a forward-thinking maritime tech startup, we are committed to building an inclusive workplace where everyone feels empowered to contribute their unique talents and experiences. We value every individual’s cultural background, gender identity, age, ability, or any other characteristic that makes you who you are. By embracing these differences, we create an environment where collaboration flourishes and ideas grow. If you share our passion for revolutionizing the maritime sector through technology, we’d love to hear from you. Let’s chart new waters together.
About us
We’re a growing company, expanding both our business and our team. To ensure everyone feels safe, can perform at their best, and to keep the company successful in uncharted waters, we’ve aligned on a set of values that guide us:
Be the G.O.A.T — We take initiative and own the outcome, hold ourselves and others accountable, execute with excellence, and we are curious to learn
- Promote Joy, Respect & Sincerity — We enjoy our time together, leave our ego at the door, treat others with respect and seek truth together
- Have the Customer at Heart — We stay focused, strive for simplicity, use data to lead discussions and make decisions collaboratively
These values shape how we work together and will be a part of our conversations during the recruiting process. By living these principles, we create an environment where both our people and our business can thrive, navigating challenges with confidence and purpose.
