Executive Assistant

United States - Remote

About Invisible

Invisible Technologies is the AI operating system for the enterprise. Our end-to-end AI Software Platform structures messy data, builds digital workflows, deploys agentic solutions, evaluates/measures impact, and mobilizes relevant human experts. Invisible has trained foundation models for more than 80% of the world’s leading AI model providers, including Cohere, Microsoft, and AWS, and we have the expertise to customize AI for any industry, function, or use case.

Invisible makes AI work in the real world. In 2024, we reached $134M in revenue and were named the #2 fastest growing AI company on the Inc. 5000.

About The Role

The Executive Assistant (EA) will play a critical role in ensuring the efficiency and effectiveness of our CEO’s day-to-day activities. This position is designed for a seasoned professional who excels in a high-growth, fast-paced environment and is adept at managing complex schedules and strategic initiatives. Reporting directly to the CEO’s Chief of Staff (CoS), the EA will handle a variety of tasks ranging from administrative support to event management and coordination. 

What You’ll Do

  • Proactively manage the CEO’s dynamic and fast-paced schedule, ensuring meetings are strategically prioritized and time is allocated for maximum impact.
  • Continuously triage the calendar to identify potential conflicts, resolve scheduling issues, and maintain alignment with shifting priorities.
  • Partner closely with the Chief of Staff to ensure the CEO is fully briefed and prepared for all internal and external meetings.
  • Serve as a key liaison between the CEO and internal/external stakeholders, facilitating clear and timely communication.
  • Coordinate complex domestic and international travel, including detailed itineraries, agendas, and supporting documentation.
  • Collaborate with Sales teams to identify and schedule high-impact client meetings for the CEO across the U.S. and internationally.
    Work in partnership with the Chairman’s Executive Support Office to organize board meetings and manage communications with key stakeholders.
  • Track action items and ensure timely execution and follow-up on critical deliverables.
  • Align with Marketing and Events teams on CEO speaking engagements, ensuring all logistics and materials are in place.
  • Maintain and organize key documents and files for quick access and optimal efficiency.

What We Need

  • Minimum of 6-7 years of experience as an Executive Assistant supporting C-suite executives, preferably in high-growth tech environments.
  • Exceptional organizational and time-management skills; ability to handle multiple priorities with minimal supervision.
  • Comfortable working across multiple timezones.
  • Excellent verbal and written communication skills with high emotional intelligence (EQ) to navigate sensitive personalities and complex dynamics.
  • Proficiency with productivity and collaboration tools such as Google Workspace, Slack, Notion, and Zoom.
  • Ability to thrive in a remote, fast-paced, and constantly changing environment.
  • Strong attention to detail and a proactive approach to problem-solving.
  • Flexibility to work hours that overlap with the CEO’s schedule, on occasions extending into the evenings and weekends.

What’s In It For You

Invisible is committed to fair and competitive pay, ensuring that compensation reflects both market conditions and the value each team member brings. Our salary structure accounts for regional differences in cost of living while maintaining internal equity.

For this position, the annual salary ranges by location are:

Tier 1

$89,000 - $105,000 USD

Tier 2

$81,000 - $95,000 USD

Tier 3

$73,000 - $86,000 USD

An Invisible Talent Acquisition Partner can provide more information on which locations are included in each of our geographic pay tiers during the interview process. For candidates outside the U.S., compensation will be adjusted to reflect local market conditions and cost-of-living differentials.

Bonuses and equity are included in offers above entry level. Final compensation is determined by a combination of factors, including location, job-related experience, skills, knowledge, internal pay equity, and overall market conditions. Because of this, every offer is unique. Additional details on total compensation and benefits will be discussed during the hiring process.

What It's Like to Work at Invisible:

At Invisible, we’re not just redefining work—we’re reinventing it. We operate at the intersection of advanced AI and human ingenuity, pushing the boundaries of what’s possible to unlock productivity and scale. Ownership is at the core of everything we do. Here, you won’t just execute tasks—you’ll build, innovate, and shape the future alongside world-class clients pushing the boundaries of AI.

We expect bold ideas, relentless drive, and the ability to turn ambiguity into opportunity. The pace is fast, the challenges are big, and the growth is unmatched. We’re not for everyone, and we’re okay with that. If you’re looking for predictable routines, this isn’t the place for you. But if you’re driven to create, thrive in dynamic environments, and want a front-row seat to the AI revolution, you’ll fit right in.

Country Hiring Guidelines:
Invisible is a hybrid organization with offices and team members located around the world. While some roles may offer remote flexibility, most positions involve in-office collaboration and are tied to specific locations. Any location-based requirements or hybrid expectations will be communicated by our Talent Acquisition team during the recruiting process.

AI Interviewing Guidelines:
Our hiring team thoughtfully uses AI to support an efficient, engaging, and inclusive interview process. Since AI can also be a helpful tool for candidates, we've outlined expectations for using it ethically throughout your interview journey. Click here to learn more about how we use AI and our guidelines for candidates.

Accessibility Statement:
We’re committed to providing reasonable accommodations for individuals with disabilities. If you need assistance or accommodation due to a disability, please contact our Talent Acquisition team during the recruitment process at accommodation@invisible.email. 

Equal Opportunity Statement:
We’re an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status, or any other basis protected by law.

Due to a high volume of candidates, Invisible may use automated decision-maker technologies to filter candidates based on response to our application questions and other provided information. Our use of automated decision-making enables us to be efficient by providing a manageable list of possible candidates that meet our mandatory hiring criteria. If you object to our use of automated decision-making please contact us. 

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