HR & Office Assistant

Are you an organized, proactive, and people-oriented individual looking to thrive in a dynamic, friendly workplace? Helmes Poland is searching for an HR & Office Assistant to join our vibrant team in the heart of Warsaw.

What You’ll Be Doing:

• Oversee daily office operations, ensuring everything runs smoothly.
• Manage office supplies: purchase, distribute, and maintain inventory.
• Handle registration, circulation, and archiving of company documents.
• Support employer branding efforts, including social media activities.
• Assist in organizing corporate events—both on-site and online.
• Provide administrative support to our HR Specialist, Managers, and Team Leaders.
• Coordinate with the IT department to prepare and configure employee equipment (laptops).
• Manage parcel sending and receiving operations.

What We’re Looking For:

• Fluency in Polish and upper-intermediate proficiency in English.
• Practical experience with Microsoft Office, particularly Excel.
• At least 6 months of relevant experience, preferably in an IT company.
• Excellent organizational and communication skills.
• Keen attention to detail, paired with a proactive and creative approach.
• Strong interpersonal skills and a sincere willingness to assist others.
• Availability to work part-time from our Warsaw office with a flexible schedule.

What We Offer:

• B2B contract, part-time with a flexible schedule.
• A friendly, international work environment with approximately 30 colleagues in Warsaw.
• A modern office in the city center (Piękna 49, The NEST, Level 2, near Hala Koszyki).
• Opportunities for growth with an internal automated learning system and both online and offline training.
• Exciting company events, from grand annual celebrations like our New Year Gala and Summer Party to smaller office festivities.
• Special gifts for life milestones, anniversaries, and holidays (including Christmas presents for kids).

Working Hours:

• 9:00 AM – 5:00 PM (part-time hours to fit your schedule).

What to expect