Project Assistant
At DATAPAO, data ignites passion, community fuels collaboration, and growth knows no bounds. We are a leading Data Engineering and Data Science consulting company, recognized for our innovation and rapid growth. We have been named Databricks EMEA Emerging Business Partner of the Year and have achieved a second consecutive appearance on the Financial Times FT1000 list.
We are on the look for a well-seasoned Project Assistant to join our newly formed Delivery Excellence Team and contribute to the buildout and scaling of a professional services operations function.
What exactly will you do?
Project HR Functions:
- Onboarding & Offboarding: Facilitate the seamless onboarding and offboarding of engineers to/from project and resource management systems, ensuring all necessary documentation and system entries are completed in a timely manner;
- System & Platform Troubleshooting: Serve as the point of contact/escalation point for troubleshooting access issues related to project management platforms and systems, ensuring quick resolution for all users;
- Profile & Certification Tracking: Maintain and update engineer profiles and certifications, ensuring all credentials are current and properly tracked within the system based on inputs from engineer managers;
- Time-Off Registration: Track time-offs for engineers, ensuring accurate record-keeping and compliance with company policies;
- Timecard Management: Review and verify weekly timecards, ensuring project work and internal activities are logged accurately and in compliance with company procedures;
- Data Preparation for Reporting: Collect and prepare relevant data for internal and external reporting requirements related to operation & project management functions.
Project Finance & Contract Administration:
- Contract Registration: Manage the submission and registration of Statements of Work (SoWs) for projects, ensuring all contracts delivered by the finance and business development teams are properly documented and tracked;
- Budget & Schedule Synchronization: Crosscheck and synchronize project budgets and schedules, ensuring they align with the approved project plan and timelines;
- Monthly Reporting: Prepare and review data for monthly financial and project reports, ensuring timely submission and follow-up on results to key stakeholders.
What does it take to fit the bill?
Soft Skills
- Detail-Oriented & Organized : You have excellent time management skills, and you like to plan things carefully, puttinga strong focus on accuracy and precision;
- Proactive approach: You can spot process gaps quickly and you like stepping up to initiate and implement practical solutions to take things to the next level;
- Flexible mindset: You are able to adapt to new situations and change priorities easily, while maintaining focus on deadlines;
- Service-Oriented attitude & Ownership: You have a Strong ‘can-do’ attitude with a sense of responsibility, focused on exceeding internal stakeholder expectations;
- Team Player & Quick Learner: You are thriving in fast-paced settings, and able to quickly grasp new concepts;
- Excellent communication skills: you are fluent both in English and Hungarian with a strong ability to express yourself clearly and effectively in written and verbal forms.
Professional Skills
- Technical Proficiency: You are a confident user of Google Suites or MS Office, Gmail/emailing, file management/GDrive, and basic Excel/Sheets formulas;
- Presentation & Documentation: You have experience with Docs/Word and Slides/PowerPoint for document and presentation creation.
Advantage
- Degree in Project Management, Business Administration, Logistics, Office Management, or a related field;
- 3+ years of experience as a team or executive assistant, preferably in a fast-paced environment;
- Familiar with CRM systems, basic project management, HR, or accounting tasks;
- Strong knowledge of internal operations, company regulations, and procedures.
What do we offer?
- World-class educational benefits - there’s no shortage of learning opportunities at DATAPAO meaning that you'll get access to courses and trainings relevant to your role, dedicated time for growth and access to our internal library;
- Flexible PTO days - we’re flexible with how many days you take off if that does not conflict with customer success and the work getting done! Additionally, we offer 30 calendar days of paternity leave, and it is up to you how many days you spend in the office;
- Private Medical Insurance - we provide a private medical package via Generali;
- Employee Assistance Program (EAP) - through EAP, we offer our employees access to psychology, financial, and legal consulting services via phone or in person.
- Top-notch working equipment - working comfortably means working well, therefore you will get a MacBook Pro, a Herman Miller office chair, standing desks in the office, and whatever else is needed to give your best;
- The chance to make an impact in a high transparency culture - open feedback and a no politics environment are things we value a lot at DATAPAO. Additionally, you'll get the chance to shape the future of a rapidly growing tech company, to work with cutting-edge technologies, and to help some of the biggest and most innovative companies in the world to sort out their data puzzles;
- A cozy office in the heart of Budapest, well-stocked with snacks, drinks, coffee, and beverages. Optional Friday evening beers, movie, and wine-tasting nights with the team are on us also!
For this role, our gross salary ranges from 600,000 to 900,000 HUF/month.
About DATAPAO
At DATAPAO, we are delivery partners and the preferred training provider for Databricks, the creators of Apache Spark. Additionally, we are Microsoft Gold Partners in delivering cloud migration and data architecture on Azure. Our delivery partnerships enable us to work in a wide range of industries and with some of the most prominent global companies such as Norsk-Hydro, Richter, Bayer, Schufa, GetYourGuide, TechnoAlpin and Logically to name just a few.
As a training provider, we deliver onsite and online courses globally for Databricks and on our own. We have been teaching professionals at Apple, Amazon, Uber, Microsoft, T-Mobile, GE, Ericsson, and many more to improve their impact with data.For more insights into DATAPAO, check the below links:
- Designing and Implementing a Real-time Data Lake with Dynamically Changing Schema (EN) by Máté Gulyás (2021, Spark AI Summit)
- Productionising Machine Learning models (EN) by Máté Gulyás (2023, Mndwrk Event)
You can also follow us on LinkedIn for all the good stuff or just hit our recruitment team at jobs@datapao.com
We’re strong believers in scaling up a team without judgment or prejudice. What we really care about is working with the best people out there, no matter their background. And you should also not worry if you don't tick every box in the requirements. If you’re passionate about data and learning new things, you’ll fit right in, and we'd love to hear back from you.
When we hear back from you, we'd like you to know that we are committed to your privacy and keeping your data safe. We do not share your data with any third parties (except the ones we use to run our recruitment process) and keep your application for two years unless you ask us otherwise. We use your data solely for recruitment purposes, such as letting you know about new career opportunities at DATAPAO and/or managing your application.
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