Job Application for Operations Coordinator at ClinChoice

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Are you interested in working directly for a single sponsor while having the security and additional career opportunities that working for a global CRO can bring? Our team says it’s the best of both worlds….

ClinChoice is searching for an Operations Coordinator to join one of our partner companies, a large pharmaceutical company leader in the field of biomedicines. In this role you will be responsible for supporting the clinical operations team. This is a permanent hybrid role based in Anderlecht, Belgium.

ClinChoice is a global full-service CRO with a strong focus on quality, professional development and supportive culture. As a client-facing role, we are looking for confident candidates with the ability to work independently whilst establishing a high-trust environment with the client counter-parts.

Main Job Tasks and Responsibilities:

•Organizing and scheduling meetings and appointments.
• Maintaining calendars and supporting onboarding and offboarding of employees.
• Assisting with department forecasts and budgets, invoice review and approval.
• Arranging travel and preparing expense reports.
• Supporting the team with administrative tasks such as maintaining trackers, coordinating meetings, and creating presentations.
• Providing IT support and managing SharePoint and other platforms.
• Handling onboarding and offboarding processes, including access to IT platforms for CRO partners.

Education and Experience:

Minimum of a Bachelor’s Degree preferably in Life Science, Physical Science, Nursing, or Biological Science required.
Minimum of 8 years of experience in a similar role, preferably in the pharmaceutical or healthcare-related industry.
Clinical research background experience is preferred.
Good presentation and technical writing skills is a must.
Strong administrative skills.
Experience with international colleagues and travel coordination.
Ability to work independently and provide quality work within agreed timelines.
Excellent written and verbal communication skills in English.
Proficiency in Microsoft Office Suite, SharePoint, and other related systems.
Ability to handle confidential information and work effectively in a matrix environment.
Good written and oral English communication skills are a must.
Knowledge of French and Dutch is a plus.
Familiarity with pharmaceutical business, medical terminology, and financial/business terminology.
Experience with SAP, SRM, VIM, and other financial systems.
Strong interpersonal and collaborative working skills.
Ability to prioritize assignments, respond to changing priorities, and multitask.
Creative problem-solving skills and a self-starter attitude.

The Application Process

Once you have submitted your CV, you will receive an acknowledgement that we received it. If you have the requirements we need, you will be invited for phone interview as the first step. Unfortunately, due to the number of applications we receive, we cannot reply to everyone individually if you are not successful.

Who will you be working for?

About ClinChoice

ClinChoice is a global full-service CRO specializing in clinical development and functional solutions for pharmaceutical, biotechnology, medical device, and consumer health companies. We have over 28 years of proven high-quality delivery and results across all our services, with over 4,000 professionals in more than 20 countries across the Americas, Europe, and Asia-Pacific.

Our Company Ethos

Our mission drives our culture: to contribute to a healthier and safer world by accelerating the development and commercialization of innovative drugs and devices. Our employees are the most valuable company asset and they are the fulcrum around which all ClinChoice activities are built and close management and training is the core instrument to develop and maintain highly-qualified personnel. The continuous training keeps the resources qualified in terms of competence and expertise and gives to all personnel the clear tools needed to manage both internal and client processes with the same methodology. The success of these core values is evidenced by our below industry average turnover rates.

ClinChoice is an equal opportunity employer. We have based our success on attracting, developing, and promoting talent guided by diversity and inclusivity. Our employees come from very diverse backgrounds: gender, race, beliefs, and ethnicities. We recognize this is our strength and celebrate it.

Keywords: Freelance Clinical Research Specialist, Clinical Trial, ICH-GCP, Regulatory, Medical Devices, Contract Research Organisation, CRO, site support, clinical document management

#LI-VH1 #LI-Intermediate #LI-Permanent

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PLEASE READ EACH STATEMENT CAREFULLY BEFORE AGREEING:

I certify all information provided in this employment application is true and complete to the best of my knowledge and belief. I understand any false information or omission may disqualify me from further consideration for employment and may result in my dismissal if discovered at a later date.

I understand that an offer of employment may be contingent on verifying the statements contained in this application (e.g., evidence of a qualification).

I understand that an offer of employment is contingent on receipt of satisfactory references.

I understand an offer of employment may be contingent upon successful completion of a background check. I hereby consent to any or all of these pre-employment test/screen/checks.

I UNDERSTAND THIS APPLICATION DOES NOT CREATE A CONTRACT OF EMPLOYMENT NOR GUARANTEE EMPLOYMENT.

Operations Coordinator

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