Office Assistant

So you are interested in joining Brainlabs as an Office Assistant, let's see what that means.

Key responsibilities: 

Ensuring that everyone on Campus has the equipment and office environment to do the best work of their careers:

• Build a great office environment.
• Support our IT Infrastructure and staff with IT-related requests and incidents

Support our IT Infrastructure

• Ensuring everyone has the equipment they need to work
• Perform daily checks.
• Manage hardware stock levels.
• Participate in service improvement projects and initiatives. 
• Monitor system performance and troubleshoot issues, if complexity arises, escalate to the IT Team.
• Carry out procurement and policy implementation tasks.  
• Run staff onboarding and offboarding sessions. 

Build a great office environment

• Lead office activities, following up on daily activities and partnership with our vendors.
• Support our office benefits through:
• Planning & collecting deliveries
• Assisting with breakfast & lunch setup
• Liaising with the cleaning team
• Support our culture team with planning, budgeting and event setup
• Monitoring our office help desk and resolving or escalating any issues.
• Manage budgets in partnership with our Finance team.

Relocation & Mobility Support

• Assist the Mobility team on an as-needed basis with relocation visits for incoming academites
• Provide translation and language support during essential local appointments, such as housing viewings, bank account setups, and administrative procedures.
• Serve as a local point of contact for newly relocated team members, offering guidance and answering general questions about living in and navigating Buenos Aires.

Support our IT Infrastructure

• Ensuring everyone has the equipment they need to work
• Perform daily checks.
• Manage hardware stock levels.
• Participate in service improvement projects and initiatives. 
• Monitor system performance and troubleshoot issues, if complexity arises, escalate to the IT Team.
• Carry out procurement and policy implementation tasks.  
• Run staff onboarding and offboarding sessions. 

You will have

• A service-oriented attitude.
• Excellent communication skills.
• Attention to detail, and a willingness to learn. 
• Be prepared to go beyond boundaries and extend support to the team and members.
• Solid experience in MS Office / Google Suite. Experience with Excel / Google Sheets is required for the role.
• Experience managing budgets and vendors.
• Fluent English, as you’ll be supporting individuals from different backgrounds!

The ideal candidate would also have:

• • Familiarity with various operating systems and platforms (Windows and MacOS). 
  • Resourcefulness and problem-solving aptitude. 
  • Previous experience in administrative or customer service backgrounds is beneficial for this role.

What's in it for you ✨

• This is a full time job (en relación de dependencia).
• Hybrid Salary (50% of net salary paid in USD)
• 20 working days vacation plus all Argentina public holidays.
• Private healthcare (OSDE 360).
• Adaptive working from our offices in HIT Polo (Palermo).
• Free breakfast and lunch when in office.
• Access to learning and development opportunities.
• Mobility programmes - work from another country for up to 30 days!

#LI-CO1

What happens next?

We know searching for a job is tough and that you want to find the best career and employer for you. We also want to ensure that this position is the best fit for both you and us. Therefore, you will participate in a comprehensive interview process that includes skills interviews with our team. The goal of this process is to allow you to get to know us as we learn more about you.

A note on our offices: We pride ourselves in being a company with an office-centric culture and, for the majority of roles we expect people to be in commuting distance of the office and come in for around 3 days per week. 

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Brainlabs actively seeks and encourages applications from candidates with diverse backgrounds and identities. We are proud to be an equal opportunity workplace: we are committed to equal opportunity for all applicants and employees regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion, or belief, and marriage and civil partnerships. If you have a disability or special need that requires accommodation during the application process, please let us know!

Please note that we will never ask you to transfer cash or make any other payment to us in order to apply for a role or to work for Brainlabs. Any such asks are fraudulent and should be reported to the appropriate authorities in your area.