Workplace Specialist

👉🏻 The People team’s goal is to propose a top notch employee experience to our Almakers and Almanagers while supporting business and organizational growth. We are a bunch of nice, diverse and committed fellows to make Alma a place where you can grow and thrive.

As the Workplace Specialist, your role will include 2 main missions: lead internal events organization at Alma (from inter team challenges to annual seminar) & support the Workplace Experience department.

👉🏻 At Alma, we believe that engaging with best-in-class partners is key to help accelerate our go to market, improve our product and build significant competitive advantages that will help Alma become a market leader. We are growing our partner ecosystem and we want to make all partnerships as successful as possible.

A significant part of this success will depend on Alma’s ability to attract and keep the best talents on the market as a top employer. We are grown-ups that still want to grow up: we value autonomy and learning and our internal organization and work environment must reflect these values.

That’s why we are seeking a Workplace Specialist to accompany our teams on all events & employee experience aspects.

 

About the job

 👉🏻 Reporting to the Head of Workplace Experience, you will be in charge of:

Workplace Specialist:

1. Support the Workplace Experience in the day-to-day activities by negotiate and manage contracts with suppliers (consumables, maintenance, company cars, travels …) & solve day to day issues
2. Monitor Workplace budget from ordering to invoicing
3. Coordinate office & coworking moves and workspace reorganizations
4. Involved in the safety of the premises (monitoring of first-aid staff, evacuation training, etc.)

Internal Events:

1. Organize monthly all-hands meetings with presentations from different department and other team events from brief to logistics
2. Manage event logistics & communications, budget & negotiate with service providers for the area concerned (workshops, outings, hackathons, anniversaries, business successes, key annual events …)

Assistant to the Founders:

1. Help the Founders manage their diary for external meetings
2. Support the Chief of Staff for delegated executive topics

 

About you

 👉🏻 Your skills

• Highly adaptable and comfortable with ambiguity
• Proactive and autonomous
• Excellent interpersonal skills and ability to work with diverse teams
• Detail-oriented with the ability to see the big picture
• Passionate about creating positive workplace experiences
• Familiarity with audio-visual equipment for events and presentation and basic graphic design skills (e.g., Canva, Adobe Creative Suite)

👉🏻 Your experience

• 3-5 years of experience in internal communications, event planning, or office management ideally in a fast-paced startup environment
• Excellent written and verbal communication skills
• Strong organizational and project management abilities
• Proficiency in Google Office and familiarity with collaboration tools (e.g., Slack, Notion)
• Creativity and problem-solving skills
• You have worked in an international and multicultural context, and you are fluent in both French and English

 

About the recruitment process

• Visio call with a member of our Talent Acquisition team
• Visio call with Murielle (Head of Workplace Experience)
• Case study presentation and live feedback with Murielle & Vincent (VP People)
• Culture fit interview with Amélie (Chief of Staff)