Who are we?
Wakam is a B2B2C insurance company that creates white-label insurance solutions via its Play&Plug® technology platform for more than 80 partners. We provide most of our insurance products through API, and hosts white label insurance solutions via our Play&Plug technology platform.
With a footprint spanning 32 countries and revenue of more than €900 million in 2023, mostly generated outside France, Wakam is the European leader in digital and embedded insurance.
Strongly committed to social responsibility, Wakam is a mission-driven company dedicated to “enabling transparent and impactful insurance".
The Role
We are looking for a motivated and detail-oriented Executive Assistant to support our Chairman.
The ideal candidate will possess excellent organizational skills, have experience managing executive calendars, and be comfortable handling a range of administrative and commercial tasks. This role will involve working closely with the Chairman to coordinate meetings with key business partners and stakeholders.
You will be responsible for facilitating the smooth operation of executive-level activities, ensuring efficient time management, and supporting commercial engagements with external partners.
Mission
We are looking for a person driven by the opportunity to perform a variety of administrative tasks and support our Chairman.
Our future Executive Assistant C-levels will be dedicated to managing calendars, making travel arrangements, and preparing expense reports.
To be successful in this mission, we are looking for someone who is extremely organized, has great time management skills, is not afraid to deal with simultaneous tasks, and be able to act without guidance.
Ultimately, they will contribute to the efficiency of Wakam by providing personalized and timely support to executive members.
1. Administrative and Executive Support:
- Act as the primary liaison between the Chairman, internal teams, and external stakeholders.
- Manage the Chairman’s calendar, organize appointments, and arrange travel accommodations.
- Prepare and submit expense reports, and provide administrative support for meetings, presentations, and events.
- Handle confidential information with a high degree of discretion.
2. Commercial Engagement and Coordination:
- Organize and manage meetings with commercial partners, including clients and strategic stakeholders.
- Coordinate logistics for partner meetings, ensuring all necessary materials are prepared.
- Assist in tracking and following up on commercial discussions, ensuring timely communication and action.
3. Communication and Documentation:
- Draft and format correspondence, presentations, reports, and other documents for both internal and external communication.
- Take notes during meetings and draft concise, actionable meeting minutes.
- Screen phone calls, emails, and other forms of communication to prioritize and manage responses.
Profile Requirements
- Education: Bachelor’s Degree in business administration, communications, or a related field; PA diploma is a plus.
- Languages: English and French is required. Proficiency in Spanish and Italian is a plus.
- Experience: Minimum of 10 years of experience in an Executive Assistant role, preferably supporting senior executives or board-level leaders.
- Commercial Acumen: Experience in organizing meetings with business partners and coordinating with commercial teams is essential.
- Technical Skills: Advanced proficiency in MS Office (Word, Excel, PowerPoint) and experience with digital scheduling tools (e.g., Outlook, Google Calendar).
- Soft Skills: Exceptional organizational skills with the ability to prioritize tasks and handle multiple responsibilities simultaneously.
Personal Traits:
- Strong communication skills, both written and verbal.
- High level of discretion and confidentiality in handling sensitive information.
- Proactive, with the ability to work independently and anticipate the Chairman’s needs.
- A team player, who is adaptable and thrives in a fast-paced environment.
Hiring Process
- Interview with Talent Acquisition Lead
- HR culture fit interview with our VP People
- Executive interview with our Chairman
Positive energy, agility, and team spirit are essential to support Wakam in its hyper-growth!
You have the Wakam mindset? Join us!
More about us
Our culture? Free to impact. A culture where everything is possible, where all ideas are taken into consideration, where everyone has an impact on the transformation of insurance! Hungry for freedom? Thirsty for autonomy? If you are adventurous and like challenges, then the Wakam adventure might be made for you!
Discover on our website who we really are with the 11 cultural markers that so well describe us!
What we are looking for ?
Mindset compatibility with our ‘Free to Impact’ culture:
- Think big
- Biased for action
- Curious and eager to learn
- Can say no and find solutions
- Aims for the moon (but please don’t stick on the moon)
- And above all: have fun working together 🤜🤛 !
- Wakam is not based on a hierarchy but on a methodology where everyone finds their role and knows their objectives.
- With a flat hierarchical system and a highly collaborative operating model, Wakam is an extremely agile and transparent company.
- Every last Friday of the month, it's Free.day @Wakam, a day without meetings to take a step aside and dedicate ourselves to skills sponsorship or other activities (because we are curious, I remind you).
- Full-remote is a reality at Wakam (there is even one Wakamee who works from his sailing boat ⛵) with our Wakam From Anywhere (WFA) program.
- Last but not least : we are nice and we have fun! (you'll find out by yourself 😉)
At Wakam, we are committed to fostering an inclusive environment where diversity is celebrated. If you require any reasonable adjustments during the recruitment process, please feel free to reach out to your recruiter.
