Office Manager (Part-time or Working Student - 20 hours per week / 5 days)

Ever imagined saying, “I helped launch the future of transportation”?

We’re rewriting the rules of urban mobility. At Vay, customers tap a button and a car arrives - with no one inside - powered by our world-first Remote Driving technology on real public streets.

We’re live in Las Vegas and scaling fast, powered by a strategic investment of up to $410 million from Grab. Our mission is simple: replace private car ownership with a faster, cleaner, door-to-door mobility model. If you want to build something real, visible, and genuinely transformative, you’ll feel right at home here.

What’s happening at Vay

• First to roll out vehicles in both Europe and the USA on public roads without a human being inside & currently the 2nd largest commercial, driverless car fleet in the Western World.
• We've partnered with Kodiak to bring remote-driving technology to autonomous trucks in the US, showcasing our ability to integrate our system into heavy-duty commercial vehicles and expand the applications of our tech across the US.
• We’ve completed 10’s of thousands of trips so far and are busy multiplying our Las Vegas fleet just to meet demand!
• ...And soon we’ll be expanding across the US & Europe 🚀

Why this role is exciting

At Vay, we operate in a fast-moving, international environment where great operations make everything else possible. As a Working Student / Part-Time Office Management Support, you’ll play a key role in keeping our Berlin office running smoothly day-to-day.

This role gives you hands-on exposure to office operations in a growing tech company, close collaboration with People & Culture, IT, and external vendors, and real ownership over how the office experience feels for everyone who works here.

What you'll be driving

You’ll support our Office Management function with a broad range of operational and administrative tasks, including:

• Coordinating and supervising external vendors (handymen, cleaners, service providers)
  
  
• Ordering office supplies, snacks, and drinks (with approval where required)
  
  
• Acting as a point of contact for landlords and subtenants
  
  
• Preparing meeting rooms and supporting on-site external and internal meetings
  
  
• Providing on-site support for company events (monthly team-buildings and company-wide events)
  
  
• Coordinating deliveries and shipments
  
  
• Managing office access (badges, keys), sometimes in collaboration with IT
  
  

You’ll help ensure that our office is organized, welcoming, and fully functional.

What are we looking for

We’re looking for a reliable, proactive, and hands-on person who enjoys keeping things organized and running smoothly. You don’t need years of experience, what matters most is your mindset and attitude.

You should apply if you have:

• A structured and reliable working style with strong attention to detail
  
  
• A proactive, solution-oriented mindset
  
  
• Good communication skills (English is a must, German is a plus)  and confidence interacting with vendors and internal teams
  
  
• The ability to juggle multiple small tasks and follow through independently
  
  
• Availability as a working student or on a part-time basis

Nice to have

• Previous experience in office management, operations, or administration
  
  
• Experience working in a startup or fast-paced environment
  
  
• Comfort using basic office/IT tools (Google Workspace, Slack, ticketing tools, etc.)

Why choose Vay

💰 Competitive hourly pay

🌴 PTO

🎫 Subsidised Deutschland ticket (Berlin)

🏋️‍♂️ Subsidised Urban Sports Club or FitX Membership 

🚗 All Vay team members receive 30% off their Vay rides

🛍️ Exclusive external discounts

🎊 Regular team events throughout the year

 

For more information on Vay’s physical demands, working environments and safety requirements, you can review this link. We’ll also cover anything specific to this role during the first interview.

We’d love to stay connected for future opportunities, so feel free to include your LinkedIn profile when you apply.

We welcome applications from all backgrounds and experiences. If you’re excited about shaping something truly groundbreaking, we’d be happy to hear from you.