HR & Payroll Assistant (Part Time)

We are looking for an HR and Payroll Assistant to join us, supporting payroll operations and employee administration in a culture-led, global environment. This is a part-time position (15–20 hours per week across two to three days), ideal for someone pursuing their studies or seeking a part-time role.

Reporting to the Head of People & Culture, you will assist with key activities across global payroll cycles, employee lifecycle processes, benefits administration, and statutory reporting. While this is an assistant role, we are looking for someone who is comfortable taking ownership of payroll processes, ensuring employees are paid accurately and on time, and maintaining the integrity and quality of our people data.

This role requires strong attention to detail, discretion, and the ability to manage recurring deadlines. It is well suited to someone with a genuine interest in working with numbers and structured processes. Payroll will be the core focus, and the role also offers exposure to recruitment, learning and development, and other key areas of the People & Culture function for those who are naturally curious and keen to develop a broader view.

Key responsibilities include, but are not limited to:

Payroll & Employee Administration

• Own monthly payroll preparation across our markets, including data entry, verification, reconciliation of hours, and transfer of scheduling data from workforce planning systems into the relevant payroll platform.
• Ensure payroll cut-off deadlines are met by coordinating timely inputs from managers and employees.
• Support employee lifecycle processes including onboarding, changes, and offboarding.
• Process updates to compensation, benefits (pension enrolments etc.), statutory information, and personal details as they arise.
• Handle pay-related queries and investigate discrepancies, liaising with employees and managers to resolve them with care and discretion.

Statutory Reporting & Compliance

• Register and track absences including sick leave and parental leave through Virk (Denmark), coordinating with the relevant authorities.
• Monitor and apply HMRC statutory updates for UK employees.
• Ensure internal documents and processes reflect statutory requirements and legislation.

Ad Hoc Support

• Contribute to ongoing projects and strategic initiatives within the People & Culture team, bringing curiosity and initiative to grow beyond administration.
• Collaborate with the Office Manager to support culture events and broader employee experience initiatives.

We would love to hear from you if you are / have:

• Currently studying Human Resources, Business, or a related discipline, or have equivalent experience in payroll or as an HR generalist
• A keen interest in payroll, compensation, and HR operations
• Experience in an international or multi-entity environment, particularly with knowledge of UK and Danish employment law, would be an advantage
• Naturally precise and methodical, with a structured approach to data and deadlines
• Trusted to handle sensitive information with discretion and integrity
• Curiosity and openness towards using AI to improve and simplify processes
• Strong communication skills, both written and verbal, in Danish and English

We will review applications and conduct interviews on an ongoing basis, with the aim of having the successful candidate join us in June.