Labs Operations Coordinator (On-Site)

Title: Labs Operations Coordinator  

Location: Taipei, Taiwan [Onsite]  

Type of Role: Permanent / Full Time

Level of Experience: 1-2 years of experience  

Travel Requirements: 5%

 

About Submer 

At Submer, we’re committed to creating a digital world that is safer, more efficient, and environmentally sustainable. Our technologies are addressing the critical challenges faced by data centers, supercomputing, hyperscale, and edge computing. By joining Submer, you’ll be part of a team driving innovation that directly contributes to a greener tomorrow. As we continue to grow our teams and operations in Taiwan, we are positioning ourselves to effectively meet the increasing demand for our solutions.

 

What impact you'll have:

This position is responsible for managing office and lab operations while serving as the primary liaison for finance and compliance matters. The role supports hardware validation logistics and ecosystem collaboration to ensure operational efficiency, regulatory compliance, and seamless cross-functional coordination. 

Responsibilities:   

Office & Lab Operations Management

• Oversee daily office/lab activities and inventory control.
• Coordinate domestic and international shipments, unboxing, and temporary storage.
• Support hardware validation projects by managing logistics and collaborating with facility engineers on storage/operation space resources.

Administrative & Security Oversight

• Supervise administrative staff and manage meeting and visitor reception processes.
• Ensure all visitors and vendors sign NDAs before entering restricted areas.
• Manage badge access for employees, contractors, and authorized visitors in compliance with ISO 27001 and other security standards.

Finance & Compliance Management

• Track budgets, process invoices, and expense reports; support vendor contract management (including Business Central, PowerApps, Delivery & Payment Proof).
• Act as the primary liaison with external accounting firms for audits, tax filings, and compliance checks.
• Manage delegated contracts, fixed asset inventory, and digital archiving to ensure contract and asset compliance.

 

Requirements and qualifications:

• Experience in office management, financial coordination, and vendor management.
• Proficiency in Microsoft Office, ERP systems (e.g., Business Central), PowerApps, and digital archiving.
• Strong communication and project coordination skills.

 

Preferred Skills

• Knowledge of data center logistics or lab safety standards.
• Strong Mandarin communication skills for local collaborations.
• Fluent in English.

 

Our inclusive responsibility

Submer is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected category under applicable law.