Team Assistant

S-RM RECRUITMENT: 

TEAM ASSISTANT, CORPORATE INTELLIGENCE 

 

WHO WE ARE 

S-RM is a global intelligence and cyber security consultancy. Since 2005, we’ve helped we’ve helped companies, governments and private individuals solve some of their most complex challenges.. We’ve been able to do this because of our outstanding people. We’re committed to developing bright, curious, driven individuals who want to think critically, solve complex problems, and achieve success. But we also know that work isn’t everything. It’s about the lives and careers it helps us build. We’re immensely proud of this culture and we invest in our people’s wellbeing, learning, and ideas every day. 

 

We’re excited you’re thinking about joining us. 

 

THE ROLE 

The successful candidate for the Team Assistant role will be involved in support CI Directors with administrative tasks relating to diary management, travel, expenses and the management of client relationships. 

 

We expect that the successful candidate will likely be involved with some or all of the following:  

 

Diary Management  

• Managing the calendars of CI Directors; creating complex daily itineraries, across multiple time zones whilst maintaining the preferences of individuals; 

• Inclusive of room bookings 

• Teams call set-up 

• Coordinating all BU meetings – working with the Executive Assistant to the Board and colleagues across the business  

• Ensuring documents are sent out in advance 

• Making sure CI Directors are always in the right place at the right time 

 

Travel  

• Using the nominated agent to arrange complex and detailed international travel plans 

• Supporting with visa applications where required 

• Scheduling meetings with clients and prospects ahead of international trips, taking location and travel time into account 

 

Financial 

• Monthly processing of expenses for CI Directors  

• Liaising with the Finance Team to organise payment of invoices, where relevant 

 

General Support 

• Take minutes in meetings and produce drafts in a timely manner 

• Answering and screening phone calls when Directors are away from their desks 

• Support with administrative tasks relating to client relationship management and S-RM sponsored events 

 

The role will be based in our Cape Town office; however we have flexible working arrangements available. 

 

WHAT WE’RE LOOKING FOR 

We think candidates with the following skills and experience are likely to succeed at S-RM.   

 

That said, if you don’t think you meet all of the criteria below but still are interested in the job, please apply. Nobody checks every box—we’re looking for candidates that are particularly strong in a few areas, and have some interest and capabilities in others. 

 

The qualifications and experience required to perform this role successfully are: 

• Extensive experience as a personal or team assistant, preferably within professional services at a multinational business working with senior managers or directors; 

• A proven ability to work unsupervised and operate with a degree of autonomy; 

• Extensive experience working with Microsoft Outlook and other Microsoft Office products; 

• Experience using Salesforce (desirable but not necessary)  

 

The individual will need to have the following key personal skills and attributes to perform successfully in this role: 

• Excellent planning and organisational skills;  

• Excellent attention to detail; 

• Excellent interpersonal skills; 

• An ability to work independently and with professional discretion; 

 

We nurture a culture of equality, diversity, and inclusion and we are dedicated to developing a workforce that demonstrates a variety of talents, experiences, and perspectives. 

 

The successful candidate must have permission to work in South Africa by the start of their employment. 

 
 
OUR BENEFITS 

 

We offer thoughtful, balanced rewards and support to help our people do their best work and live their lives outside it, this includes but is not exhaustive of: 

 

• 23 days holiday per year in addition to bank holidays (+1 day for every day of service up to a maximum of 28 days); 

• Matching pension contribution up to 7% (up to a maximum of 14% combined), and financial education; 

• Hybrid working and flexible working hours 

 

Parental Support: 

• Fertility treatment leave – 5 days of leave per cycle of treatment per year; 

• Maternity leave – 26 weeks of full pay followed by 13 weeks of half pay; 

• Paternity leave – 6 weeks of full pay. 

 

Various Health and Medical Benefits including:  

• Medical Aid and Gap Cover Policy (taxable benefit) for you and your family; 

• Free access to the world-famous mindfulness app Headspace; 

• EAP programme for you and your immediate family. 

 

The role will be based at our Cape Town office. However, we have flexible working arrangements available 

 

THE APPLICATION PROCESS 

We want to get to know you, and for you to get to know us, to see if we’d be a good fit. We are responsive and respectful of people’s time throughout our hiring process. 

A typical application process includes: 

 

• One interview to discuss your previous experience, skills and capabilities, and suitability for the role; 

• A second interview to gain a deeper understanding of your skills and meet some of the management team; 

• A final interview with some of the people who you will support if successful. 

  

If you want to apply, the easiest way to get your details to us is to submit your CV to this LinkedIn ad.