Facility Manager

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – C004474

Role Duties and Responsibilities

• Liaise and coordinate with the Agency's internal and external stakeholders, to include the full set of suppliers which will be contracted to ensure the appropriate level of building operations;
• Ensure smooth transition from the project implementation stage to the standing building operations (Business As Usual);
• Ensure the building will achieve is initial operational capability on 1st October 2026, as far as the O&M framework is concerned;
• Manage, coordinate and implement operation and maintenance activities for the facility and technical installations, ensuring facilities are operational and compliant with business requirements;
• Implementation of maintenance, modifications and ad hoc projects in collaboration with designated contractors;
• Responsible for safe operation and maintenance of premises and installations to ensure a safe and healthy working environment in line with the Agency Health & Safety Directive and applicable local legislation, including ensuring the safe delivery of work by contractors;
• Plan, manage contracts and providers for delivery of hard and soft services such as utilities provision, systems and equipment maintenance, cleaning and catering etc;
• Provide the necessary data to develop business cases and cost- effective solutions, including analysis of options of a wide range and complicated technical facilities and systems;
• Conducts and documents regular facilities inspections;
• Act as fund manager for the allocated budget;
• Planning of yearly budgets inputs for the financial plan with justifications and manage the allocated funds for operational expenditures (O&M) as well as capital investments for renovation, upgrading, installation and construction projects.
• Supervising multi-disciplinary teams of staff including cleaning, catering and technical maintenance.

Essential Skills, Experience and Certifications

• (mandatory) 10+ years of engineering experience, with demonstrated success in quality control, project coordination, site supervision, ensuring the projects are completed on time and within budget and in alignment with H&S regulations;
• (mandatory) Regulatory & Sustainability Expertise: Certified Fire Safety Expert with a strong understanding of building regulations and energy-efficient practices, ensuring safe and sustainable facility operations;
• Problem-Solving and Leadership: Proven ability to manage projects, identify technical issues, and implement effective maintenance and safety solutions;
• Engineering Proficiency & Rapid Learning: Strong grasp of engineering programs with ability to quickly master new tools and method;
• Good knowledge of techniques for planning, monitoring and controlling civil infrastructure programmes;
• Good understanding of the procurement process including negotiation with third parties;
• Good knowledge of programme and project management methods;
• Good knowledge of budgeting and resource allocation procedures;
• Ability to produce succinct, well-structured and effective staff papers, presentations and correspondence;
• Ability to facilitate/present with strong persuasion to secure buy- in and highly effective negotiating skills to achieve desired outcomes including business growth.
• Ability to multi-task, manage time and work effectively under pressure while producing high-quality products under short-notice deadlines. 

Education

• (mandatory) Master's degree in Civil Engineering and/or Science in Construction, with strong expertise in assessing building performance, maintenance needs and long-term infrastructure reliability.

Language

• Excellent written and verbal skills with a proven ability to write English to a very high standard;

Working Location

• Brussels, Belgium

Working Policy

• Onsite

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.