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Project Management Assistant

The Hague, Netherlands

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

  • Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
  • Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
  • Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
  • Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
  • Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – C004320

Role Duties and Responsibilities

  • Support with development and maintenance of project and resource plans in ServiceNow
  • Provide support with maintenance and planning of the project budgets
  • Perform necessary approvals in ServiceNow and EBA
  • Support with preparation of project related documents
  • Prepare regular project reporting and provide inputs to portfolio level reporting
  • Support with preparation of the Project Boards in case of project exceptions
  • Ensure data accuracy in ServiceNow, EBA and portfolio level reporting
  • Provide support with maintenance of risk log of the projects in ServiceNow
  • Support procurement process related to the projects
  • Schedule projects related meetings
  • Perform timely closure of PR/POs
  • Perform other duties as required

Essential Skills, Experience and Certifications

  • Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience
  • Familiarity with Project Management methodology such as PRINCE2 as well as the Project Management techniques and tools
  • Experience in developing and maintaining Project Schedules and resource plans
  • Experience with Project Management tools, especially MS Project and ServiceNow
  • Experience in developing and maintaining project budgets and tracking of project financials
  • Experience with procurement processes related to project management
  • Experience with project reporting
  • Experience with development of project related documentation

Working Location

  • The Hague, Netherlands

Working Policy

  • Onsite

Travel

  • Some travel to other NATO sites may be required

Security Clearance

  • Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up. 

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Due to the mandatory requirements from our clients, there can be Nationality/Citizenship requirements, for the role you are applying for, the following nationality restrictions may apply: 

NATO Nationality Requirements - NATO Member Country List

EU Nationality Requirements - EU Member Country List

 

 

 

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If the advertised role identifies that a PSC is required then this must be available at time of application for the role.  Information for what is a Personal Security Clearance (PSC) can be found at the link below:

Personal Security Clearance (PSC) Background Information

A national only PSC does not prevent you from applying for roles which require NATO or EU PSC.