BMD Programme Support Consultant

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – 2025-0144

Role Background

The BMD Programme Office (BMD PO), as part of the NCIA, ensures the harmonised planning, implementation, deployment, evolution and support of the BMD capability, in a way that satisfies the operational requirements and minimizes the military risk, taking into account the NATO political, economic and schedule requirements and using the most suitable industrial and technological solutions. The PO is the procurement and implementation body of the NCIA, charged with the effective planning, execution, delivery into service, evolution and through-life logistic support of NATO’s and assigned national and BMD systems.

The Programme, Planning and Execution (PPE) project of the BMD PO is looking for contractor support for the day to day tasking in the PPE team mainly by ensuring the quarterly release of both the BMD Integrated Master Schedule, and of the BMD Quarterly Annual Financial Report. In addition support will be also required to verify the contractual deliveries of the Systems Test and Integration (SEIT) support contract through the formal acceptance of related delivery certificates. The release (quarterly) of a comprehensive read ahead package to the BMD Governance shall also be ensured.

Role Duties and Responsibilities

WP1 - Quarterly release of a new BMD Integrated Master Schedule Baseline

The deliverable is to release every quarter a new BMD Integrated Master Schedule Baseline (IMS BL) in Microsoft project format. This will include, preparing the schedule inputs to the project fact sheets (BMD standardized reporting tool), analysis of the slippages and update of JIRA (Agile project management tool used by the BMD PO) to coordinate the Engineering Change Proposal (ECP) updates. The deliverable will be provided in a progressive way through continuous elaboration subject to the project manager of BMD team. The incumbent will be part of the integrated project team conducting interviews to main BMD stakeholders (NCIA internal and external). The collected information is focused on the activities in support of NATO BMD missions

• Maintaining and creating ECPs in line with the reporting cycle for schedule
• Tracking any changes and communication with the Programme Assurance (PA) Point of Contacts (PoC for the schedule and keep a record of changes
• Managing the Tranche Coordination meeting updates into the relevant schedules and report changes
• Producing, if needed, reports of the activity with an analysis of the slippages of NSIP activities assigned to the BMD Programme. The report should highlight any identified changes and the reasons for these changes.

WP2 - Quarterly release of a new BMD Quarterly Annual Financial Report (QAFR)

They will participate in analysis of Finance procedures based on data from both NATO Resource Committee financial system (CIRIS) and NCIA financial/planning systems (EBA/SNOW) to develop an incremental quarterly edition of the BMD QAFR. They will keep Financial management plan repository aligned with BMD financial updates for existing information.

WP3 - Review and verify contractual quarterly delivery certificates related to Systems Test and Integration (SEIT) support contract

They shall perform a complete review and verification of the quarterly delivery certificates from the contractor based on the contractual milestones as stated in Schedule of Services and Supply (SSS) of the SEIT contract and the Task Orders (TOs) awarded together with travel expenses of purchaser directed travel in line with contractual clauses

• Review and validate SEIT contract deliverables and invoices to include review of all expenditures (e.g. travel costs, timesheets, relevant deliverables of test events and similar)
• Update the SEIT Log file (in excel format)
• Review the SEIT TOs as needed (normally 1 to 2 per quarter)
• Review the expenditure profile in accordance with latest payments and awarded Tos

WP4 - Quarterly release of the BMD read ahead packages to the BMD Steering Committee They shall support the preparation of the BMD Steering Committee meeting (quarterly) by delivering all NCIA material as per meeting agenda. This includes: call of preparation meetings and release of related minutes, tracking of Actions and Tasks, review of slides/documents content. To finalize the read ahead package to be released to Nations, every SC includes preparation meetings: Programme Board Meeting, Programme Stakeholder Board Meeting and SLMB. They shall collect and document all actions in a centralized repository, track them and ensure completion

• Programme Board Meeting preparation by formatting of all material release of minutes and tracking of actions
• Programme Stakeholder Board Meeting preparation, formatting of all material release of minutes and tracking of actions
• SLMB preparation formatting of all material release of minutes and tracking of actions
• Read Ahead package release

Essential Skills and Experience

• Demonstrated experience in planning, programming and execution of defence acquisition programmes;
• Extensive experience in the acquisition of a missile defence systems, battle management command and control system;
• Knowledge of current NATO planning, programming and execution for systems relevant to the BMD programme, both within NATO and/or at Ministry of Defence (MOD) / Department of Defence (DoD) level.
• Knowledge of NATO responsibilities and organization, including Resource Committees (RPPB, IC, IS-NOR), ACO and ACT.
• Extensive experience with standard ADP project management methodology such as PRINCE2 or PMP and tools such as MS Project, ServiceNow, MS Excel and MS Power Point;
• Project management experience including financial management, risk and issue management, quality management, scheduling and configuration/change management;
• Project management (Prince 2 or PMP) or Programme Management (MSP) certification;
• Candidate must have the nationality of one of the NATO nations.
• Excellent command of spoken and written English
• The contractor must hold a NATO SECRET Security Clearance.

Desirable Skills and Experience

• Prior experience of working in an international environment comprising both military and civilian elements.

Education

• A minimum requirement of a Bachelor’s degree at a nationally recognised/certified University in a related discipline and 4 years post-related experience, or, exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate’s particular abilities or experience that is/are of interest to NCI Agency, that is, at least 8 years extensive and progressive expertise in duties related to the function of the post;

Working Location

• The Hague, Netherlands

Working Policy

• Hybrid (30% of time on site)

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.