Business Operations Assistant

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Background

NCI Agency Resource Portfolio Management (RPM) Offices are implemented across its Business and Functional Areas. In support of Head of the Organisational Element, the RPM Office primary role is to lead planning, monitoring and reporting activities at Level 1 over the financial and resource, portfolio (projects and services), and workforce management in Organisational Entities, and functionally towards the Corporate Functional Areas (Finance, COO, CPO) with respect to Corporate Planning and Execution Monitoring processes.

Role Duties and Responsibilities

• Provides administrative services to project boards, project teams and review meetings;
• Supports managers and teams in resourcing and recruitment activities;
• Uses recommended tools for planning, scheduling and tracking resourcing activity;
• Provides administrative support function to teams and meetings;
• Implements the organization's budget cycle and process;
• Participates in developing and monitoring a budget for a specific work group or department;
• Monitor and analyze budget and project execution variances and patterns;

Essential Skills and Experience

• Work experience in administrative and coordination functions, preferably in the areas of financial management, human resources and/or project management.
• Training and User experience on MS Office tools;
• Experience with Oracle project Model , preferably within NCIA

Working Location

• Brussels, Belgium

Working Policy

• On-Site

Travel

• Travel to Braine l’Alleud, Belgium is expected once a week, rarely to Mons, Belgium

Security Clearance

• Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.