Project Coordinator (Space Services)

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Duties and Responsibilities

Under the supervision of the Service delivery Manager and Project Manager, the incumbent will perform duties as the space services and capability support officer:

• Assist in project execution: Help the project manager in organizing, planning, and executing various work packages (WPs) within the project.
• Assist in service execution: Help the project/service manager in delivering the Orion service.
• Maintain documentation: Ensure that all documentation, including project plans, reports, and meeting minutes, are up-todate and properly organized.
• Track project progress: Monitor the progress of different WPs and provide bi-weekly updates, including progress indicators, risks, and opportunities.
• Advise NATO stakeholders on the use of the Orion service
• Coordinate communication: Facilitate communication between service or project teams and stakeholders, ensuring that information is shared promptly and accurately.
• Track the drafting of reports and service delivery: Help in the tracking of the delivery of highlight reports, short articles, postevent summaries, and post-exercise reports as required by the project guidelines.
• Coordinate service delivery
• Coordinate deliverable dissemination: Manage the dissemination of final products, requiring the consent of the project sponsor as needed.
• Provide briefings on space, space service or space project progress or scope.
• Schedule management: Help monitor and update the service delivery and project schedule, ensuring that milestones and deadlines are met.
• Quality control: Support the project manager in ensuring that all deliverables adhere to established reporting & quality standards and project requirements.

Essential Skills and Experience

• Programme/Project / administrative assistant experience.
• MS Office skills essential.
• Experience with Project management and/or Enterprise Resource Planning tools is required.
• 2 years experience in the Space Domain, must be able to provide examples of space activities
• 2 years experience working on Space related project or service management
• 2 years experience with Orion, APSS and Space Capability development
• At least 5 years' experience within the Project Management / Project support domain.
• At least 5years' experience in a progressively responsible project administrative support role;
• Extensive experience in the use of Business Information (BI) Tools to generate accounting and finance reports (including time accounting)

Education

• Higher vocational training in a relevant discipline with 2 years post-related experience, or a secondary educational qualification with 4 years post-related experience.

Working Location

• The Hague, Netherlands

Working Policy

• On-Site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.