Budget Management Assistant

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Duties and Responsibilities

Financial Oversight

• Assist in managing all financial and budgetary aspects within the NIMSC Business Area;
• Support with the correct allocation and tracking of funds for NIMSC Portfolio (e.g. Programs, Portfolios, Projects, Services, based on funding sources);
• Support with the preparation of detailed NIMSC Financial Reports, aiding in the analysis of NIMSC financial data;
• Track regularly pending Purchase Requests and Purchase Orders and coordinate actions with all involved stakeholders (Requestors, Acquisition, Warehouse, Finance, Accounts Payables, etc.);
• Coordinate internal and external audit related task, requirements
• and reports;
• Prepare ad-hoc reports related to budgetary and financial aspects including Key Performance Indicators and statistics;
• Monitor and report to HBMO on all matters related NIMSC frozen funds;
• Support in the assessment of Quarterly Performance Reviews.

Financial Planning

• Contribute to the development of NIMSC Budgetary Forecast, Business Execution Plans and Acquisition Procurement Plans;
• Assist the HBMO in the preparation of the Medium- Term Financial Plan;
• Contribute to the management of NIMSC Operating Budgets (e.g. Workforce, Travel, Other);

Information and Knowledge Management:

• Prepare correspondence, documents and reports on matters pertaining to the NIMSC budget and the financial management;
• Update regularly the Budget Management SharePoint Webpage with relevant information;
• Support all the newcomers with information relevant to Finance and Budget management.

Meeting Preparation:

• Contribute to the preparation NIMSC Management Artefacts for Agency stakeholder financial meetings, briefings and reports;
• Support with PowerPoint Presentations directed to both internal and external stakeholders on different financial and budgetary briefings.

Flexible Responsibilities:

• Undertake other relevant duties as assigned, contributing to the overall efficiency of financial operations;
• Deputize for higher grade staff, if required

Essential Skills and Experience

• Experience in different aspects of financial planning and/or budgeting
• Extensive experience in the use of Microsoft Excel, Word and PowerPoint;
• Experience in liaising with internal and external senior managers, and ability to build relationships across business;
• Good understanding of ERP information systems,
• Experience working in a customer funding environment;
• Proven analytic skills and problem solving creativity on a variety of subjects of a dissimilar nature;
• Proven ability to communicate effectively, orally and in writing;
• Proven ability to work under pressure in a complex environment;
• Ability to work collaboratively in a team.

Desirable Skills and Experience

• Proven experience in the use of an ERP systems;
• Regular use of Oracle Financial Tools;
• Applying IPSAS, IFRS and/or IAS;
• Proven experience in documenting business processes and identifying, and implementing improvement opportunities;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT

Education

• Bachelor of Science (BSc) degree at a nationally recognised/certified University in a related subject (such as Accounting, Finance or Business Management) and 5 years post related experience Or exceptionally, the lack of a university/college degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 15 years extensive and progressive expertise in duties related to the function of the post

Working Location

• Braine-l’Alleud, Belgium

Working Policy

• On-Site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.