Personal Assistant

Currently we are looking for a skilled and dynamic Personal Assistant to become an integral part of our team, working hand-in-hand with one of our esteemed top managers. This is a unique opportunity to directly support and collaborate closely with a key decision-maker within our organization, playing a pivotal role in their day-to-day operations and contributing to their overall effectiveness and success.

Responsibilities:

• Provide comprehensive administrative and lifestyle support to the manager and their family;
• Act as the point of contact between the manager and internal/external clients;
• Manage the extensive schedule, including meetings and calls with participants in different time zones;
• Organize and coordinate business and private trips, including arranging visas, transportation (private jets and yachts), accommodation, restaurants, business events, and entertainment;
• Maintain records of personal documents (passports, insurances, vehicle and real estate certificates) and ensure their renewal upon expiration;
• Oversee the maintenance and refurbishment of family real estate, supervise home staff members, and ensure service providers perform their duties satisfactorily;
• Handle all the requests and queries appropriately;
• Produce reports, presentations and briefs.

Requirements and skills:

• Proven work experience as a Personal Assistant;
• Advanced knowledge and skills in Microsoft Office suite (Word, Excel, PowerPoint, Outlook);
• Fluency in spoken and written English.
• Up-to-date with the latest office gadgets and applications;
• Ability to multitask and prioritise daily workload;
• Excellent verbal and written communication skills;
• Discretion and confidentiality;
• Quick-thinking, excellent organizational skills, attention to detail;
• Out-of-the-box thinking;
• PA diploma or certification would be considered an advantage.

We offer excellent benefits, including but not limited to:

• Private Health Insurance (After Probation)
• Snacks in the Office
• 24 days of vacation per year
• Attractive office location and facilities
• Daily Breakfasts and Friday lunches in the office
• Regular office & team building events