HR Administrative Assistant

About the job

As an All-round HR Administrative Officer, you provide operational and administrative support across multiple HR domains. You play a key role in the smooth day-to-day functioning of HR processes and work closely with HR Business Partners, Learning & Development, Fleet and HR Operations. 

The position is centered on day-to-day HR administration and operational support within the HR team. 

Your responsibilities 

HR administration & personnel administration 

• Preparing and processing employment contracts, addenda and HR documentation 

• Maintaining and updating employee files (onboarding, changes, offboarding) in our HRIS 

• Administrative follow-up of contract, role and personal data changes 

HR Operations support 

• Preparing and delivering HRIS input in collaboration with HR Ops  

• Managing documents and administrative deadlines 

• Supporting audits, controls and standard HR reporting 

HRBP & L&D support 

• Administrative support in onboarding activities 

• Planning and follow-up of training sessions, registrations and evaluations 

• Managing training administration and documentation 

• Supporting HR initiatives and projects from an administrative perspective 

• Handling day-to-day HR-related administrative questions from employees 

Fleet & general administration 

• Administrative support to the Fleet Manager (vehicles, contracts, documents, follow-up) 

• Follow-up of supplier documentation and internal requests 
• General administrative support within the HR department 

 

Your Profile

• Bachelor or equivalent through experience 

• You have experience in an HR or administrative support role 

• Highly accurate, structured and strong in follow-up 

• Discreet and trustworthy when handling confidential information 

• Service-oriented with a hands-on mindset 

• Good knowledge of MS Office; experience with HRIS is an asset 

• Fluent in Dutch and English 

 

What we offer you

• A varied and stable administrative role within HR
• Close collaboration with experienced HR professionals across different domains
• A professional environment with opportunities to learn and grow
• Competitive salary package in line with experience
• Permanent contract 
• Meal vouchers
• Group and hospitalization insurance
• Yearly bonus (CAO90)
• Additional benefits: bike leasing and flexible working hours

Join an international, multicultural company with more than 35 years of experience, which doubles in size every 5 years. We encourage a horizontal, open corporate culture where career development and personal growth are central. You benefit from a comprehensive 6-month onboarding, including a dedicated job coach, and receive ongoing learning opportunities. Participate in fun team activities such as after-work drinks, barbecues, family days, and company weekends. Additionally, you work in a modern and easily accessible office, equipped with charging stations for electric cars and bikes, as well as free shared bikes.