Facility Manager

Sofia Stars is a fast-growing global service provider that guides high-growth businesses to success. Our range of tailored solutions includes R&D, Customer Support, Sales, KYC, Risk, and Anti-Fraud services. We make every connection shine with fresh tech and cultural understanding.

We make every connection shine with fresh tech and cultural understanding.

The Facility Manager is responsible for the overall management, technical maintenance, safety, and efficient operation of the office space and the company fleet. The main objective is to ensure a safe, functional, clean, and motivating work environment for employees while actively optimizing operational costs and managing budgets.

Role Requirements:

• Professional Experience: 2–3 years of proven experience in a similar role (e.g., Facility Manager, Office Manager with a focus on maintenance, or Administrative Operations Specialist).
• Proactive Mindset: Exceptionally organized, genuinely "on top" of everything happening in the office, with excellent problem-solving skills and the ability to react swiftly to unexpected situations.
• Communication & Negotiation: Strong interpersonal skills with a proven track record of negotiating favorable terms with vendors and maintaining positive internal relationships.
• Financial Literacy: Comfortable managing budgets, performing basic cost analysis, and working with comparative tables in MS Excel.
• Technical Aptitude: Basic understanding of building installations and equipment to effectively communicate with handymen and technicians.
• Driving License: Valid Category B driving license (must be an active driver for fleet management duties).
• Language Skills: Professional command of the English language.

Duties and Responsibilities:

• Office Space Management & Maintenance: Conduct daily inspections of office premises (lighting, HVAC, plumbing, electrical). Organize routine repairs, fix office wear-and-tear, and manage internal seating arrangements, desk relocations, and meeting room setups.
• Common Areas & Supplies: Maintain all kitchen appliances and ensure the continuous availability of essential office and kitchen supplies to guarantee a professional office appearance.
• Budgeting & Cost Optimization: Prepare and control monthly and annual office budgets. Implement strategies to reduce recurring operational expenses without compromising workplace quality.
• Vendor & Contractor Supervision: Source vendor quotations, negotiate favorable commercial terms/discounts, and evaluate the performance of external providers (cleaning services, waste management, and specialized technicians).
• Fleet & Parking Management: Oversee the technical condition, regular servicing, mandatory inspections, insurance, and maintenance of company vehicles. Manage and allocate parking spaces for employees and visitors.
• Policies & Reporting: Develop company policies and procedures for smooth office operations. Prepare regular office expense reports and summaries for company management.
• Confidentiality & Compliance: Maintain strict corporate confidentiality regarding trade secrets and personal data, protecting the employer’s reputation and fostering a safe, respectful working environment.

Excellent Benefits:

• Food vouchers (102 EUR)
• Appreciation gifts (birthday, wedding, newborn, etc.)
• Up to 25 vacation days
• 6 undocumented sick leaves
• Medical insurance and dental coverage
• Sport card 70% coverage (Multisport and/or CoolFit)
• Office massages
• Breakfast, lunch & snacks in the office
• Education budget
• Monthly team events
• Great office location

Grow fast, shine globally

By submitting your application, you agree to our Privacy Policy.