Assistant Manager, Estates & Facilities Management (9 Months Contract)

WHO WE ARE:

*SCAPE Co., Ltd. is a non-profit organisation, a registered charity, and an Institution of a Public Character that engages and nurtures youth by developing their talents. At *SCAPE, we offer a holistic network of programmes, communities, and facilities to support youth in their pursuit of interests and passion areas. Together with our partners, we inspire and empower our youth to discover boundless possibilities.

YOU WILL BE WORKING ON:

Business Continuity Plan, Security & Fire Safety

• Assist in the development and execution of Crisis Emergency planning, supporting fire drills, evacuations, and business continuity plans, while performing the role of Safety Management Officer (SMO).

Procurement & Contracts Management

• Oversee procurement activities for the Estates Team, including calling ITQs and tenders, managing contract administration, and ensuring compliance with government regulations, standards, and SLAs. 
• Manage the onboarding of new contractors, including developing checklists, SOPs, and operation manuals, and tracking term contractors’ KPIs.
• Conduct annual performance reviews for suppliers and contractors, ensuring alignment with *SCAPE’s goals and compliance requirements.

Way Finding, Carpark Management

• Manage the licensing and renewal process for all physical and digital signage, including processing PRs and coordinating with tenants and external parties for signage requests.
• Oversee the management of hourly and season parking, including coordinating with vendors on maintenance, processing requests for season parking, and managing tariff reviews.
• Follow up on car park operations, including consumable replenishment, vendor communications, and resolving queries related to parking collections.

Strategic Estates Priorities

• Compile and manage estate-related SOPs and checklists, ensuring version control, regular reviews, and necessary updates. 
• Prepare monthly reports and manage estate records, including coordinating audit requests and archiving. 

Facilities Operations, Events Logistics and Setup

• Support the estates team in daily operations, including managing security, cleanliness, pest control, and landscaping to ensure the property is well-maintained. 
• Plan and supervise regular and corrective building maintenance, conducting random checks and inspections to ensure compliance.
• Manage building upgrades and asset enhancement projects, including preparing quotations, evaluating bids, and making recommendations. 

Project Management

• Lead and support various projects, including Capex, placemaking, and transformation projects, ensuring timely execution and alignment with organisational objectives.

Team Management & Internal Collaboration

• Facilitate the sharing of best practices, success stories, and other valuable information among internal teams and stakeholders. 
• Contribute to the development and execution of *SCAPE's overall strategic plan and vision.

WHO YOU ARE:

• At least 4 years of relevant working experience in in facilities or operations management or similar role.
• Team player with excellent networking, communication, and interpersonal skills to be able to work with a diverse set of people including staff, commercial and non-commercial partners.
• Proven experience in sustainability initiatives, procurement processes, and compliance management will be advantageous.
• Proficient in procurement, contract management, and sustainability practices. 
• Ability to drive operational efficiency and ensure compliance with regulatory requirements.
• Strong interpersonal skills to establish connections with different internal and external stakeholders, and to possess the ability to persuade, motivate and influence these stakeholders to better meet the strategic goals of *SCAPE and MCCY.
• Positive attitude with high degree of professionalism, creativity, and resourcefulness.