Administrative Assistant/Manager

Location: Japan (Tokyo)

We Are: 

RTB House is a next-generation performance demand-side platform (DSP) that uses proprietary Deep Learning AI algorithms to help brands grow. The company is the market leader in driving performance using Deep Learning across the entire purchase funnel. 

Founded in 2012, and now operating in 90+ markets, RTB House has always been private-by-design. It embraces first-party advertising and a relentless approach to innovation. RTB House offers end-to-end Deep Learning-powered AdTech products and solutions to maximize conversion, drive new customer acquisition, create engagement, and fuel long-term demand for a global base of clients.

Our team in Japan consists of 45 people and is an integral part of our company’s global presence. We combine local expertise with our broader company vision. Japan is the TOP market in APAC with the highest number of new campaigns launched every month & over 250 existing clients.

You Will:

• Handle daily administrative tasks in the office;
• Support the Country Manager in daily duties;
• Generate and run reports using spreadsheets;
• Collect data and utilize various tracking tools;
• Conduct research and manage special projects as necessary, including health and safety projects;
• Support the onboarding and offboarding processes for employees;
• Arrange business travel, including flights and accommodation;
• Plan and organise meetings;
• Manage office logistics, including client gift arrangements;
• Organise and manage logistics for internal and external events, scheduling and execution (i.e.: Meet-up, holiday party, annual team development event & happy hours);
• Consolidate invoices for various accounts and preparing accompanying paperwork;
• Manage documentation workflows using tools such as DocuSign and Kissflow;
• Collaborate closely with other departments to support operational needs;
• Cooperate with suppliers, vendors, and external service providers, including payroll and accountancy companies;

Desired Experience: 

• Minimum 1-2 years of experience in a similar role;
• Strong attention to detail with a high level of accuracy;
• Demonstrated ability to work independently and manage competing priorities;
• Positive attitude and openness to challenges;
• Excellent communication skills, customer orientation and problem solving ability;
• Fluency in English (written and spoken);
• Professional proficiency in Japanese (written and spoken);

We Offer: 

• The chance to work in an engaging role in a fast-growth award-winning organisation. As well as working on a great product based on the newest AI Technology (Deep Learning);  
• The opportunity to be in a fully responsible, high potential position with our business in Japan where you can share your own ideas and make an impact on our organisation;
• To be a part of a team that shapes the future of online marketing globally;
• Good Work-Life Balance and flexible work style including flex time and hybrid work;
• An outstanding training and onboarding program to make sure you are equipped with all the necessary knowledge and tools to excel;  
• A dedicated annual budget for external training and language courses.  

Apply now! 

You don't need to tick every box to apply. If you are passionate about digital marketing, send us your CV, and we'll review it.