Administrative & Office Manager

Location: New York, NY (Hybrid)

Please note that we are only considering candidates within a commutable distance to the New York City area at this time.

 

We Are: 

RTB House is a global company that provides state-of-the-art marketing technologies for top brands and agencies worldwide. Its proprietary ad-buying engine is the first in the world to be powered entirely by Deep Learning algorithms, enabling advertisers to generate outstanding results and reach their goals at every stage of the funnel. 

Our US team consists of over 75 people and is an integral part of our company’s global presence. We combine local expertise with our broader company vision, ensuring innovative solutions that align with diverse market needs.

As an Administrative & Office Manager, you will manage all aspects of the NYC office, including operations, vendor relationships, and compliance, while serving as the primary liaison with building management. You will coordinate administrative functions such as processing expenses, monitoring budgets, and supporting cross-departmental initiatives with Finance, HR, and HQ Administration. Additionally, you’ll have the opportunity to assist with onboarding, organize team events, and oversee travel arrangements to ensure smooth operations and foster a positive company culture.

 

Why RTB House? 

If you’re a proactive, highly organized professional with strong communication skills and a proven ability to manage office operations, administrative support, and event planning, this could be the perfect opportunity for you to make a meaningful impact and help shape our workplace culture!

 

You Will: 

Office Management & Operations

• Oversee and manage all aspects of the NYC office, ensuring efficient and cost-effective operations.
• Serve as the primary liaison with building management to address facilities-related needs.
• Manage office spaces, including co-working arrangements, leases, and workspace allocation.
• Research, negotiate, and procure office equipment, furniture, and supplies, ensuring cost-efficiency.
• Maintain vendor relationships, including sourcing, negotiating contracts, and managing procurement processes.
• Monitor and ensure compliance with local, state, and federal health, safety, and building regulations.

Administrative Support

Coordinate administrative functions across the U.S. business, including:

• Accounting: Process travel expenses and vendor invoices.
• Budgeting: Prepare and monitor budgets for office operations, events, branded materials, and swag.
• Auditing: Track office equipment and maintain accurate internal documentation.
• Contracts & Insurance: Collaborate with the legal team to monitor contract renewals and ensure insurance compliance.
• Prepare, review, and manage internal documents, reports, and communications.
• Support cross-departmental initiatives, collaborating with Finance, HR, and HQ Administration.

Human Resources Support

• Assist with onboarding and offboarding processes, ensuring equipment and resources are ready for new and existing employees.
• Coordinate team events, fostering a positive and inclusive company culture.

Event Planning & Marketing Support

• Organize and oversee company events, from team-building activities to one-off initiatives.
• Provide assistance with advertising, marketing research, and quality control to ensure brand consistency across all projects.

Travel Coordination

• Arrange business travel and accommodations for team members as needed.
• Manage travel platforms, ensuring smooth and efficient travel arrangements.

 

Desired Experience: 

• At least 2 years of office management or other relevant administrative experience.
• Strong organizational, problem-solving, and planning skills.
• Excellent verbal and written communication skills.
• The ability to work independently.
• A team-player mindset with a positive attitude.
• Proficiency in software/systems such as Microsoft Office, Google Suite, and project management tools (e.g., Monday.com, Asana).
• Physical requirements (e.g., ability to lift, sit, stand, bend, etc.).

The salary range for this role is $79,000 to $85,000 in base pay, and is exclusive of any bonuses or benefits. The base pay offered will be determined on a case by case basis based on your experience, skills, training, certifications and education, etc., and will be informed by market data.

 

We Offer: 

YOUR WORKPLACE, YOUR CHOICE. We offer permanent remote work. Or in-office. Or a hybrid combination of both. Your choice. Do You! 

HAVE A VOICE. You will have a direct impact on the success of the company. Your work matters and is essential to the evolution, growth, and success of our business.

GROWTH. We prioritize your growth and career path with your goals and passions in mind, offer comprehensive and continuous training, and a stipend for external courses.

BENEFITS. Extensive benefits package including 100% coverage of your medical insurance premium, matching 401K plan, vacation days, sick days, office stipend, phone or internet stipend, baby cash, stipend for external training and more.

RECOGNITION. Performance bonus eligibility.

COMMUNITY. In-person and virtual events including coffee socials, happy hours, and off-site summits. You will get to work with amazing, inspiring, passionate people in one of the fastest growing sectors in online advertising.

 

 

Apply now! 

You don't need to tick every box to apply. If you are passionate about digital marketing, send us your CV, and we'll review it.

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