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Executive and Personal Assistant

Remote

Location: Remote (100% Home Office)

Employment Type: Full-Time

Executive and Personal Assistant 

Reichmuth Global AG is an investment holding and single family office dedicated to financing and supporting the entrepreneurial activities and investments of its founder, Dr. Tobias Reichmuth. Our focus areas include:

  • Longevity Investments: Investing in and helping to build longevity start-up companies
  • Real Estate Developments: Investments in and management of residential buildings in Switzerland and Norway
  • Yachting: We own a 45m icebreaker superyacht and organize explorer tours around the world
  • Asset Management: Support in managing the assets of our founder

Job Overview

We are looking for a proactive and highly organized Executive and Personal Assistant to join Reichmuth Global. This role offers the chance to work closely with a visionary entrepreneur on diverse projects, including BlueCruise - a unique co-working travel experience launching in 2025. Daily tasks include agenda coordination, scheduling meetings, expense tracking as well as various operational EA/PA tasks - often on an ad-hoc basis. Fast thinking as well as working autonomously is a must, a steep learning curve and ever changing tasks are guaranteed. The ideal candidate will have a positive, friendly and assured personality as well as a proven track record of a similar role for two consecutive years.

Key Responsibilities

  • Executive Support & Calendar Management
    • Manage complex calendars, schedule meetings & calls, and coordinate appointments across multiple time zones.
    • Handle various personal assistant tasks (bookings, enquiries, etc.), ensuring smooth day-to-day operations.
    • Assist with administrative duties, including payment processing, expense tracking, and budgeting.
  • Project Coordination at BlueCruise
    • Coordinate logistics and manage relationships with strategic partners (yacht management company, sponsors, suppliers, guides, etc.)
    • Assist in passenger management for BlueCruise, ensuring exceptional experiences for our guests.
    • Coordinate media relations for interviews, etc.
    • Act as a liaison for yacht management and other exclusive travel services.
  • Real Estate Management
    • Oversee Airbnb properties, managing listings, bookings, and guest communications.
    • Collaborate with real estate agencies to manage property-related matters.
    • Coordinate maintenance, renovations, and property improvements, with local agencies.
  • Family Office Support
    • Provide administrative support for family office activities.
    • Manage personal and business-related tasks with discretion and efficiency.

Qualifications

  • Experience: similar role for a minimum of two consecutive years is a must for applying to this position.
  • Hands-on Mentality: Ability to work independently, take initiative, and be proactive.
  • Highly Flexible: Willingness to adapt to changing priorities and to accommodate varying schedules in different time zones. Happy to operate independently as well as to “think outside the box”.
  • Organized and Detail-Oriented: Exceptional and efficient organizational skills, with the ability to multitask effectively and to independently decide on priorities while offering considered opinions when needed.
  • Proactive and Adaptable: Willingness to "muck in" is essential. Able to switch from business to personal support with ease.
  • Technical Skills: Proficient in video editing software and comfortable setting up a content studio, as well as savvy with office software, emails, websites, etc.
  • Excellent Communicator and Negotiator: Strong verbal and written communication skills in both English and German; ability to negotiate diplomatically with a friendly attitude. 
  • Interpersonal Skills: Professional and friendly demeanour with the ability to build strong, lasting relationships with high-profile individuals.
  • Interest in Learning: A general enthusiasm for learning about longevity, startups, and our various investment areas.

What We Offer

  • Flexible Remote Work: Enjoy the benefits of working from home.
  • Unique Opportunity: Work 1:1 with a visionary entrepreneur on groundbreaking projects in longevity, technology, and global travelling/yachting.
  • Professional Growth: Gain exposure to innovative ventures and expand your skill set across multiple disciplines.
  • Dynamic Environment: Engage in a variety of exciting tasks, ensuring a stimulating and varied work experience.

How to Apply

If you are excited about this opportunity and you have a minimum experience of two consecutive years in a similar position as well as the knowledge, skill set and flexibility for this role, please send your resume and a brief cover letter explaining why you're the perfect fit for our team.

 

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We strive to recruit the best international talents of today and tomorrow and therefore want to maintain a high-profile talent pool (“Talent Pool”). The Talent Pool is an accumulation of candidate profiles that we have identified to have a relevant skill set and may be considered for other open positions at Reichmuth Global AG. You hereby accept that your profile will be added to the Talent Pool of Reichmuth Global AG after the application period has closed and used to possibly contact you later if you should be considered for another post. Your profile will be kept in the Talent Pool for a maximum of two years. Your profile will be removed if you explicitly request the deletion of your personal data. You may submit the deletion request to the HR Department of Reichmuth Global AG.

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