Executive Assistant to Executive Director (Readdle GmbH/ Fluix)

Readdle is a pioneering force in the personal productivity space on Apple devices, having shaped the landscape since 2007. Our mission is to empower individuals and teams with innovative technology, enhancing their efficiency and creativity. We are dedicated to crafting exceptional mobile and desktop experiences for those who aspire to achieve more.

About the role:

We seek a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to our Executive Director to Executive Director (Readdle GmbH/ Fluix) . The ideal candidate will be a strategic partner, anticipating needs, streamlining operations, and ensuring the efficient and effective management of the executive’s time and priorities. This role requires exceptional communication skills, a high level of discretion, and the ability to thrive in a fast-paced, dynamic environment.

What you will do:

• Manage complex calendars, scheduling across time zones.
• Handle email, prioritizing and drafting responses.
• Coordinate travel, including flights, hotels, and logistics.
• Prepare documents, presentations, and meeting materials.
• Track project progress and ensure deadlines are met.
• Plan events and offsite meetings.
• Conduct research and prepare reports.
• Manage expenses and budgets.
• Identify process improvements.
• Handle confidential information with discretion.

About you:

• Excellent written and verbal communication (German & English fluency required, Ukrainian preferred).
• Expert calendar and time management.
• Proactive problem-solving and critical thinking.
• High discretion and confidentiality.
• Strong organizational and multitasking skills.
• Business awareness.
• International coordination experience.
• Tech-savvy.
• Travel logistics experience.

What you will get at Readdle:

• Customer-centric culture. We put our customers first. It means that every employee can benefit from interacting with our customers directly. It enables us to create and deliver the best solutions for millions of our users.
• Professional growth. We are professionals at everything we do. It means we own our decisions, our work, and our results. We provide quality feedback to others and welcome feedback as an opportunity to learn and improve.
• A team of amazing people. The greatest power we have is the team. It means we care about each other, ensure transparency, and invest in everyone's success.
• Impact on our products. We aim to create valuable products. It means that we improve ourselves constantly by overcoming constraints, simplifying our processes, and improving our capacity.
• Innovative culture. We try to be innovative and creative in everything we do. It means that we expect, appreciate and value new ideas.