Administrative Officer

Job Description

PT KSI, Jakarta, Indonesia (full time, in office)

 

About PT KSI

PT Komoditas Servis Internasional ("KSI") is seeking driven and detailed orientated individuals to join our team. We are looking for candidates with some experience in HR, Administration and Accounts Operations in a commodity trading related field and are eager to work in a dynamic and entrepreneurial environment.

KSI is a leading commodity services company based in Jakarta. We provide services to leading international commodity traders in relation to the execution of Indonesian physical commodity trading flows.

 

Position Overview:

The Administrative officer, plays role encompassing general HR/office administration, accounting, financial administration and tax compliance. This role ensures smooth daily operational activities, accurate financial management, regulatory compliance, and seamless administrative support across multiple branch locations as well as international coordination with the Singapore office.

 

Key Responsibilities:

• Manage daily financial transactions across multiple banking entities (PT KSI, PT TBK), including payment preparation, transaction checking, and processing.
• Prepare and process invoices, ensuring accurate payment checking and claim verification according to company policies.
• Maintain neat, organized, and traceable physical and digital filing system to ensure document accessibility and audit readiness.
• Support smooth coordination between local office operations and the Singapore office for invoicing, tax documentation, and accounting support.
• Monitor and reconcile petty cash and cash book reports.
• Verify supporting documentation to ensure completeness, accuracy, and accountability for all branch expenditures.
• Prepare, calculate, and submit accurate monthly tax reports (including VAT, withholding tax/WHT, and employee tax) on schedule.
• Support tax document submission to the regional tax office and coordinate with external tax-related consultants.
• Process employee payroll and claims (salary, medical, entertainment, leave, taxes, etc.)
• Ensuring timely processing and policy compliance.
• Handle employee employment contracts and keep HR administrative documents updated.
• Monitor and record employee annual leave and attendance records.
• Coordinate with third-party stakeholders to support smooth office operations.
• Support office operational administration to facilitate day-to-day business continuity.

Qualifications & Requirements

• Bachelor’s degree in Finance, Business, HR or a related discipline.
• 8 years and above hands-on experience in role covering accounting, finance, petty cash management, tax compliance, and HR administration.
  • Proficiency in daily bank reconciliation and financial transaction processing.
• Good understanding about the Indonesian labour & tax laws and regulations.
  • Experience handling multi-branch petty cash monitoring and audit readiness.
  • Experience managing employee contracts, leave tracking, and payroll/claim processing.
  • Strong analytical and quantitative skills, with proficiency in Excel and WORD

 

Key Competencies & Personal Attributes

• Accountability & Reliability: High sense of ownership in handling end-to-end responsibilities.
• Attention to Detail: Exceptional precision in checking payments, verifying claims, and managing tax documentation.
• Efficiency & Organization: Strong organizational skills with a systematic approach to filing and documentation management.
• Stakeholder Coordination: Ability to communicate and coordinate effectively with internal teams, regional branches, international partners (Singapore office), and external vendors/consultants.

• Excellent communication and negotiation skills, with the ability to perform well under pressure and adapt to fast-paced environments.
• Ability to pre-empt the issues/problems and prompt action to resolve the same
• Ability to work flexible hours to complete work

 

 

What We Offer

At KSI, we foster a dynamic, entrepreneurial work environment and are a pure meritocracy at its core. We operate with a flat structure, offering high levels of responsibility to all team members. We provide competitive salaries and performance-based bonuses, creating ample opportunity for personal and professional growth.