Office manager & executive assistant

We are seeking a highly organized, reliable, and proactive office manager & executive assistant to support our team and leadership. In this versatile role, you will be at the heart of our day-to-day operations – ensuring the office runs smoothly, assisting the executive team, coordinating travel and events, and keeping internal processes on track. You will also help manage interactions with visitors, vendors, and service providers, and support general administrative workflows across the company. This is a great opportunity to join a mission-driven biotech company and contribute meaningfully to a collaborative and high-performing team environment.

WHAT YOUR MAIN TASKS WILL BE

• Keep the office running smoothly by managing supplies, vendors, service providers, and welcoming guests, while ensuring our workspace is organized and well-supported.
• Provide executive support through calendar and meeting coordination, travel planning, expense handling, and day-to-day administrative assistance to the leadership team.
• Coordinate recruitment and HR processes by managing candidate communication, interview scheduling, onboarding logistics, and supporting internal documentation in collaboration with our HR tools.
• Organize team events and company gatherings, including internal offsites, celebrations, and logistics for conferences or external meetings.
• Support finance and operations by helping process invoices, reimbursements, and purchase orders, while contributing to a positive and collaborative team culture.

WHAT YOU BRING TO THE TABLE

• Experience in office management, executive assistance, team support or a related field is required
• Excellent organizational and multitasking skills - you get things done quickly & reliably
• A proactive, hands-on mindset and a strong sense of ownership
• Outstanding communication skills in English, at least a basic level of German
• Comfort with standard office software (O365) and modern collaboration tools
• High level of discretion, especially when dealing with sensitive information
• Prior experience in a startup, biotech, or tech company is a plus

APPLICATION DETAILS

The minimum annual gross salary for this position is EUR 55.000 p.a. based on the full-time position, which can be adjusted based on the candidate's qualifications and experience.