People Operations & Payroll Partner (Part Time)

Join Proton and build a better internet where privacy is the default

At Proton, we believe that privacy is a fundamental human right and the cornerstone of democracy. Since our inception in 2014, founded by a team of scientists from CERN, we have dedicated ourselves to providing free and open-source technology to millions worldwide, ensuring access to privacy, security and freedom online.

Our journey began with Proton Mail, the largest secure email service globally, and has since expanded to include Proton VPN, Proton Calendar, Proton Drive and Proton Pass. These tools empower individuals and organizations to take control of their personal data, break away from Big Tech’s invasive practices and defeat censorship. Our work impacts hundreds of millions of lives, from activists on the front lines defending freedom to leaders in governments protecting sensitive information. In some cases, Proton’s services have even been instrumental in saving lives by enabling secure and private communications in high-risk situations.

Proton is a profitable company that does not rely upon VC funding, supporting over 100 million user accounts with a growing team of over 500 people from over 50 different countries, coming from the world's top companies and universities. We value intelligence, learning potential and ambition in our hiring process. Adaptability is key as we navigate uncharted territories and redefine how business is conducted online.

Hiring at Proton is highly selective, with less than 1% of candidates hired. We believe smaller teams of exceptional talent will always prevail over larger teams with lower talent density. You'll have the opportunity to work with many of the world's top minds in their fields, ranging from former international math and science olympiad winners to chess champions.

We have a global mindset and big ambitions but remain a start-up at heart. We value empowerment and flexibility and keep our structure flat to keep moving fast and avoid unnecessary politics. Tired of blending into the crowd? Join us and do work you can truly be proud of. Check our open-source projects here!

What we are looking for:

We're seeking a dedicated People Operations & Payroll Partner to join our growing team in Barcelona, Spain. This role is pivotal in ensuring our employees have a seamless and positive experience throughout their lifecycle at Proton. You'll be the go-to expert for all things payroll and people operations, driving compliance, and efficiency in our processes. This is a part-time role spans five days a week, and you’re free to choose the hours that work best for you.

What You'll Do:

• Employee Lifecycle Management: Manage the entire employee lifecycle, including onboarding new team members, providing HR operations, payroll, and advisory services to ensure they are set up for success. Additionally, handle offboarding processes and maintain accurate employee data management to support a seamless and positive employee experience throughout their tenure.
• Payroll Management: Oversee the end-to-end payroll process, collaborating with our global payroll vendor to ensure accurate and timely payments, minimizing risks and ensuring compliance.
• Global Mobility & Visa Support: Coordinate the visa sponsorship process and support international hires with immigration-related procedures, ensuring compliance with legal requirements and providing a smooth relocation experience.
• Benefits Administration: Manage and collaborate with benefit providers to administer employee benefits effectively.
• Process Improvement: Continuously streamline and automate people processes, building a vision for future improvements.
• Stakeholder Collaboration: Work alongside our external HR providers and internal teams to ensure flawless HR execution and continuous improvement of our HRIS.
• Compliance: Stay up-to-date with Spanish labor laws and ensure Proton's compliance with all relevant regulations.
• Reporting: Generate and analyze HR metrics and reports to support data-driven decision-making.
• Data Handling: Work with highly sensitive data, ensuring utmost discretion and adherence to data protection regulations.
• Knowledge Base Maintenance: Update our knowledge base and maintain data to ensure continuous improvement of our HRIS.
• Contribute to broader People initiatives: On an ad hoc basis, you’ll support cross-functional HR projects, ranging from onboarding improvements and analytics to collaboration with other teams on their projects, wherever your HR superpowers are needed.

What You'll Need:

• Proven Experience: 3+ years of experience in end-to-end HR operations and payroll, ideally in fast-paced tech environments. Experience supporting visa or work permit processes is a plus.
• International Scope: Comfortable with a multi-country scope of responsibility.
• Analytical Skills: Excellent analytical skills and attention to detail.
• Excel Proficiency: Proven experience with Microsoft Excel (pivot tables, lookups, IFs at minimum, VBA is a plus).
• Problem-Solving: Ability to troubleshoot and resolve complex payroll and HR issues.
• Communication: Excellent communication and presentation skills in English and Spanish.
• Confidentiality: Strong sense of confidentiality and discretion, especially when handling sensitive data.
• Adaptability: Willingness to learn, roll up your sleeves, and strive for excellence.
• Collaboration: Ability to work independently and collaborate with others with good interpersonal skills.

What We Offer:

• Office First: Collaboration is easier and more effective in person, which is why we have offices in Geneva, Zurich, Prague, Barcelona, Paris, London, Vilnius, Skopje, and Taipei. You can also enjoy working from home up to 30% of the time, while enjoying great company during our three core days in the office. 
• Technology: We provide all the devices and software you need to excel in your role, ensuring you have the best tools at your disposal to achieve your goals.
• Food: Lunch and snacks are provided by Proton every day at our offices.
• Transport: We will always support our employees with transport costs through subsidizing public transport, bike allowances, or parking spaces based on your office location.
• Stock Options: At Proton, we are all owners of the company and you get stock options when you join us.
• Flexible Working: You can define your own working hours as long as it works with team meetings.
• Learning and Development: We are committed to your professional growth. Proton offers various learning opportunities, including training programs, conferences and events, and continual learning.
• Employee Benefits: Comprehensive health insurance plans, competitive retirement savings options, generous vacation and leave policies, and wellness programs.
• Work that Matters: Proton is a community-first organization, started with the support of a crowdfunding campaign and built with community input. To this day, Proton’s only source of revenue is user subscriptions. Over 100 million people trust and support Proton, and we put our users and community first in everything we do. Read more about our impact here.

Our Commitment to Diversity and Inclusion

At Proton, we believe diversity drives innovation and strengthens our mission to provide privacy as a default for all. We are committed to fostering an inclusive environment where all individuals, regardless of race, ethnicity, gender, age, sexual orientation, physical ability, or socio-economic background, feel valued and empowered. We strive to create equal opportunities, promote open dialogue, and support continuous learning to ensure every voice is heard and respected.

If you need any extra support or reasonable adjustments during the hiring process, please let your talent partner know.

Candidate Privacy Notice

When you apply for a position, refer a candidate, or are considered for a role at Proton Technologies AG (Proton, we, us, or our), your information is stored in Greenhouse, in accordance with their Service Privacy Policy. This information is used to evaluate your suitability for the posted position. We also retain this information for consideration for future roles that you may apply for or that we believe may align with your background and skills.

If we no longer have a legitimate business need to process your information, we will either delete or anonymize it. Should you have any inquiries about how we use or manage your information, or if you wish to access, correct, or delete your data, please contact our privacy team at careers@proton.ch.

Proton does not accept unsolicited resumes from any sources other than directly from candidates. We will not pay a fee for any placement resulting from an unsolicited offer, even if the candidate is subsequently hired by Proton.

To learn more about our privacy policy, please visit our privacy policy page.

#LI-ONSITE