Personal Assistant to the CEO

About Platform Media

Type: 12 Month FTC | Reports to: CEO | Team: Executive | Salary: Competitive

About The Role:

We’re looking for a proactive, highly organised and people-focused Assistant to join our growing team. This is an ideal opportunity for a recent graduate or someone with 1–2 years’ experience who is looking to expand their experience in a fast-paced media environment.

This role sits at the heart of the business, supporting CEO whilst we scale our business operations, whilst also providing support to our Office. You will play a key role in ensuring our CEO and senior leadership team are supported, our administrative processes run smoothly, and our office environment enables high performance.

This role is a dynamic blend of support, operational coordination and executive assistance.

Key Responsibilities:

Daily Operations

• Diary management – proactively schedule and coordinate internal and external meetings, anticipating and resolving conflicts to make the best use of the CEO's time
• Inbox management – monitor, prioritise and respond to emails, flagging priority items and drafting replies on the CEO's behalf where appropriate
• Meeting management – schedule meetings, prepare rooms and materials, and produce clear notes highlighting key actions and takeaways
• Travel management – manage all logistics for travel, including visas, necessary paperwork, itineraries and agendas, ensuring seamless end-to-end planning
• Event management – coordinate logistics for the CEO across all internal and external events, from planning through to on-the-day delivery
• Prepare and submit accurate monthly expense claims in line with company policy
• Support the preparation of Board reports and presentations
• Provide proactive, ad hoc support to the Leadership team as priorities arise
• Provide ad hoc support across cross-functional projects, helping to drive them forward
• Act as a trusted point of contact between the CEO and internal/external stakeholders, exercising discretion, tact and professionalism at all times

Office Management

• Support the smooth day-to-day running of the office environment, ensuring a productive and welcoming workplace
• Partner with Work.Life to build and maintain a culture reflective of Platform Media's values
• Manage general workplace organisation, including supplies, equipment and vendor coordination
• Support health & safety and compliance requirements, helping ensure the office consistently meets required standards
• Build strong relationships with suppliers and building management to ensure the office is well maintained and cost-effective

What We’re Looking For: 

• A recent graduate or 1–2 years’ experience in Office Management or administrative roles. 
• Highly organised with excellent attention to detail.
• Strong written and verbal communication skills.
• Comfortable handling confidential information with discretion and professionalism.
• Proactive, solutions-oriented and eager to take ownership of tasks.
• Confident working in a fast-paced, evolving environment.
• Strong IT skills (Google Workspace / Microsoft Office).

If you don’t meet every requirement but believe you’d be a great fit, we’d love to hear from you. 

What’s On Offer: 

🌴 26 days annual leave (with yearly option to buy 5 days more) 

💻 Hybrid working with flexible hours 

🏥 Top-tier private medical insurance & healthcare cash plan

✅ Life insurance 

💰Pension plan

🧠 Mental health support via our Employee Assistance Programme 

The Process: 

Screening: Initial chat with our People team for us to share more about the role and get to know you

1st interview: This first stage will involve meeting with the hiring manager

2nd interview: Meet with more of the team and some of your potential key stakeholders 

Offer stage!

If you’re passionate about media innovation and ready to contribute to a fast-growing company at the forefront of premium content and storytelling, we’d love to hear from you. Apply today and become a key player in our global expansion and creative success!