About us

We're looking for a proactive, organised, and versatile Executive Assistant & Office Manager to support our growing Asia-Pacific team and help build and run our new Singapore office from the ground up. This is a primarily office-based role ideal for someone who enjoys a varied mix of responsibilities, working closely with leadership and contributing to a vibrant, diverse, and social team culture.

Key Responsibilities

Executive Assistant Support

• Provide high-quality, proactive support to senior leadership in the APAC region, including diary management, internal and external meeting coordination, travel arrangements and other tasks as needed.
• Provide support to other team members with scheduling as needed.
• Collaborate with global Executive Assistants to manage scheduling, priorities, and cross-regional alignment.
• Coordinate logistics for internal and external meetings (both in-person and virtual), including workshops, customer events, etc.
• Ensure timely processing of expenses.
• Suppor domestic and international travel for the APAC team using the company's travel booking system.
• Cover for other Executive Assistants globally.

Office Management

• Play a key role in setting up and establishing our new Singapore office, including coordinating logistics, sourcing suppliers, and creating efficient ways of working from day one.
• Support the smooth operation of the Singapore office on an ongoing basis, including managing supplies, vendors, and facilities.
• Act as the first point of contact for all guests and office-related queries, ensuring a positive and efficient work environment.
• Ensure office compliance, including health and safety regulations, local workplace requirements, and company policies.
• Assist with the planning, coordination and execution of team events, meetings, and social activities.
• Liaise with the global Operations team to ensure alignment on tools, processes, and standards across offices.

Key Skills Required

• Demonstrated experience in Office Management and Executive Assistant roles, ideally within a fast-paced or high-growth environment.
• Ability to anticipate needs, prioritise effectively, and understand the broader context when making decisions or supporting the leadership team.
• Exceptional attention to detail, ability to manage multiple tasks and stay calm under pressure.
• Clear, professional communicator across written, verbal, and digital channels.
• Able to handle sensitive information with a high degree of confidentiality and discretion.
• Comfortable with shifting priorities and flexible to support a growing, fast-paced organisation.
• Enjoys working with diverse personalities, building relationships, and contributing to a social, inclusive team environment.
• Proactive attitude.
• Ideally experience working across time zones and for an international company.
• Confident using Microsoft Office (Outlook, Word, Excel, PowerPoint) and travel booking systems.